Admin Executive Assistant

Job Title: Admin Executive Assistant
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

We’re hiring a highly detail-oriented Admin Executive Assistant to support client onboarding and internal coordination within a compliance-driven IT Asset Disposition (ITAD) environment.

This is a precision-critical role where accuracy, documentation discipline, and proactive follow-through directly protect operational quality and compliance standards. The ideal candidate thrives in structured environments, anticipates needs before they arise, and ensures nothing falls through the cracks.

• Manage scheduling, coordination, and administrative workflows supporting internal teams and client-facing activities.
• Facilitate clear communication between leadership, clients, and internal stakeholders.
• Anticipate administrative needs to protect leadership bandwidth and operational flow.

• Maintain accurate, organized, and audit-ready documentation across systems and records.
• Support compliance-sensitive operational processes aligned with ITAD workflows.
• Ensure all tasks are completed accurately and on time, with zero loose ends.

• Track client requests, operational updates, and internal process changes.
• Proactively identify inconsistencies in data, schedules, and documentation.
• Verify names, dates, numbers, and records to prevent downstream operational or financial risk.

• Work across multiple systems including Google Workspace, Slack, and CRM platforms.
• Maintain structured documentation and organized records to ensure long-term clarity and accessibility.

• 3+ years of experience in Administrative Assistant, Executive Assistant, or Virtual Assistant roles.
• Proven track record of delivering precise, accurate work with strong follow-through.
• Exceptional attention to detail and strong working memory.
• Demonstrated ability to work independently and solve problems with limited guidance.
• Ability to detect inconsistencies before they escalate into operational issues.
• Strong understanding of how administrative errors impact financial, operational, or compliance outcomes.
• Strong computer literacy with experience using Google Workspace, Slack, and CRM systems.
• Excellent written and verbal communication skills in English.
• Strong organizational, documentation, and record-keeping abilities.
• High level of professionalism and confidentiality.

• Proactive and critical thinker with strong problem-solving ability.
• Highly organized with a disciplined approach to accuracy and detail.
• Clear and confident communicator in remote environments.
• Independent worker who collaborates effectively within a distributed team.
• Adaptable and capable of managing varied administrative responsibilities.

• Maintain fully accurate, audit-ready documentation at all times.
• Ensure timely completion of all administrative workflows and coordination tasks.
• Minimize operational disruptions by proactively identifying inconsistencies.
• Support seamless client onboarding and internal process coordination.
• Protect leadership bandwidth through proactive administrative execution.

• Initial Screening Call
• Administrative Scenario Exercise
• Final Interview
• Offer & Onboarding