Bookkeeper

Payette School District has the following opening for the  school year:

Reports To: Principal
Classification: Classified
Work Year: Varies Based On Calendar, Approximately 175 days
Department/Building: Payette High School

The Payette High School Bookkeeper provides financial and clerical support for the operation of the high school. This position maintains accurate school financial records, processes deposits and payments, manages student activity and associated student body accounts, assists with purchasing and purchase orders, collects and records student fees and other funds, and works closely with school administration and the District Business Office to ensure financial transactions are accurate, properly documented, and completed according to District procedures.

The bookkeeper also provides general office support and assists students, families, staff, coaches, advisors, and community members with school-related financial transactions and questions. During peak times and absences, the bookkeeper backs up other high school office staff.

• Maintain accurate records of school financial transactions.
• Maintain and reconcile school activity, club, athletic, and other assigned accounts.
• Record deposits, expenditures, transfers, and other financial transactions in the appropriate District system.
• Maintain supporting documentation for financial transactions.
• Review financial records for accuracy and identify discrepancies requiring correction.
• Prepare financial reports and account information for administrators, advisors, coaches, and authorized staff.
• Work with the District Business Office to reconcile school financial records and resolve discrepancies.
• Maintain financial records according to District procedures and record-retention requirements.

• Receive, count, record, and receipt money collected by the school.
• Process payments received from students, families, staff, organizations, and community members.
• Prepare and process bank deposits according to District procedures.
• Maintain appropriate documentation and controls for cash and check transactions.
• Reconcile receipts and collections to deposits.
• Assist staff responsible for collecting funds from activities, events, fundraisers, concessions, athletics, and other school programs.
• Follow District cash-handling procedures and maintain appropriate security of funds.

• Collect and record student fees, fines, activity charges, and other approved payments.
• Maintain accurate student account information.
• Assist students and families with questions regarding fees, payments, refunds, and account balances.
• Process refunds and adjustments as authorized.
• Work with appropriate staff regarding outstanding student balances.
• Maintain confidentiality of student and family financial information.

• Prepare and process purchase orders and other purchasing documentation.
• Assist staff with District purchasing procedures and required documentation.
• Verify invoices, receipts, packing slips, and purchase documentation prior to submission for payment.
  
  Monitor purchase orders and follow up on incomplete or outstanding transactions.
• Submit invoices and supporting documentation to the District Business Office according to established timeliness.
• Assist with procurement documentation and ensure purchases follow District procedures.
• Maintain records of purchases and expenditures for school programs and activities.

• Maintain financial records for student organizations, clubs, athletics, and other school activities.
• Provide account balances and financial information to authorized advisors, coaches, and administrators.
• Assist staff with appropriate procedures for fundraising, deposits, purchases, and reimbursements.
• Track revenue and expenditures associated with school events and activities.
• Assist with gate receipts, ticket sales, concessions, or other activity-related funds as assigned.
• Maintain documentation necessary for review or audit of student activity accounts.