Administrative Assistant - $41,899 - $52,374

Administrative Assistant
- Public Works - $41,899 - $52,374 Payson, AZ
- Full Time

• The purpose of this position is to perform a wide variety of administrative, clerical, and technical support functions for the County’s two landfill facilities. This position is responsible for coordinating administrative operations, maintaining regulatory records, preparing reports, verifying payroll information, tracking landfill tonnage and operational data, and providing administrative support to landfill management.

• Maintain landfill operational records to ensure compliance with all federal, state, and local regulations.

• Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.

• Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.

• Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.

• Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.

• Generate reports using landfill management software, spreadsheets, databases, and county financial systems.

• Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.

• Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.

• Coordinate correspondence, schedules, meetings, and calendars for landfill management.

• Assist with document preparation for Board presentations, capital improvement projects, and operational reports.

• Monitor permit renewals, inspection schedules, training records, and compliance deadlines.

• Maintain confidential personnel and payroll records.

• Assist with record retention and document management in accordance with county policies.

• Performs other duties as assigned

• High School Diploma or GED.

• Four (4) years directly related experience; or equivalent combination of education, training and experience.

• Must possess and maintain a valid Driver’s License if position duties require.