Accounts Payable Clerk

Description

The Accounts Payable Clerk will perform a variety of tasks with a high level of detail to deliver accuracy on processing invoices, managing payments to vendors, reconciling accounts payable transactions, processing expense reports and assisting the Staff Accountant on any other related tasks.

• Accurately process Data Entry and Data processing in a timely manner for Accounts Payable Department utilizing the following but not limited to Sage Intacct, Microsoft products, Dash (Next Gear) and other Online platforms and applications.
• Invoice printing, invoice coding, invoice entry, check writing/distribution, vendor communications, reconciliations of invoices, revolving accounts, and inventory, invoice/receipt distribution.
• Processing Unpaid Bills Reporting;
  Prepares weekly check-run (settlement) reports for Controller and Owner review and processing.
• Responsible for processing weekly check-runs via Bank Checks and ACH payment methods.
• Establishment of New Accounts/Vendors and Management/Maintenance of Existing Accounts/Vendors. This includes managing Insurance Certificates, W-9’s, Subcontractor Agreements, Background Screening Authorization, and additional documents needed for compliance per the Subcontract Agreement.
• Daily Reporting into Databases;
  Sage Intact, Next Gear/Dash and Access.
• Daily & Monthly reconciliation for all vendor commercial accounts.