Bookkeeper

Mike’s Mobile Wrenches LLC is seeking an organized, dependable, and detail-oriented Bookkeeper to manage the day-to-day financial records of our growing mobile diesel truck and trailer repair company.

The Bookkeeper is responsible for maintaining accurate accounting records, processing accounts payable and accounts receivable, reconciling bank and credit card accounts, assisting with payroll documentation, monitoring expenses, and ensuring financial transactions are properly recorded in Quick Books.

This position works closely with the CFO, management team, office staff, vendors, customers, and outside accounting professionals.

Because Mike’s Mobile Wrenches operates a large mobile service fleet, the Bookkeeper must be comfortable managing a high volume of transactions involving technicians, service trucks, fuel, parts, vendors, customer payments, credit cards, and operating expenses.

• Maintain accurate and current financial records in Quick Books Online.
• Properly categorize income, expenses, assets, liabilities, and other transactions.
• Review daily banking and credit card activity.
• Record deposits, payments, transfers, refunds, credits, and expenses.
• Maintain supporting documentation for financial transactions.
• Identify duplicate, unusual, incorrectly categorized, or missing transactions.
• Maintain organized digital accounting records and receipts.

• Receive, review, and enter vendor bills.
• Verify invoices against purchases, receipts, statements, or other supporting documentation.
• Monitor vendor balances and payment due dates.
• Prepare vendor payments for approval.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate vendor records.
• Help prevent duplicate or unauthorized payments.
• Communicate professionally with vendors regarding billing discrepancies.

• Monitor outstanding customer invoices and balances.
• Apply customer payments accurately.
• Review aging reports and identify overdue accounts.
• Follow established procedures for customer collection efforts.
• Research payment discrepancies, credits, short payments, and unapplied payments.
• Work with office staff and management to resolve customer billing issues.
• Provide management with regular updates regarding significantly past-due accounts.

• Reconcile company bank accounts regularly.
• Reconcile company credit card accounts.
• Research and correct reconciliation discrepancies.
• Verify that transactions have appropriate documentation and business purposes.
• Report unusual, duplicate, or potentially unauthorized transactions to the CFO or ownership.

• Assist with payroll preparation and verification as assigned.
• Review payroll-related information for accuracy.
• Maintain appropriate payroll and accounting documentation.
• Assist with tracking reimbursements, deductions, bonuses, commissions, or other approved payroll items when applicable.
• Coordinate with management and payroll providers to resolve discrepancies.

• Assist with tracking expenses associated with company service trucks and vehicles.
• Properly categorize fuel, insurance, repairs, maintenance, registrations, tolls, equipment, and other fleet-related expenses.
• Help management identify unusual or excessive operating expenses.
• Maintain accurate records for major equipment and vehicle purchases as directed.

• Assist with month-end bookkeeping procedures.
• Ensure accounts are reconciled and transactions are properly categorized before month-end closing.
• Prepare or assist with reports requested by the CFO or ownership, including:
  • Profit & Loss statements
  • Balance Sheet
  • Accounts Receivable Aging
  • Accounts Payable Aging
  • Cash balances
  • Expense reports
  • Vendor spending reports
• Assist outside accountants and CPAs by providing requested records and documentation.
• Help maintain accurate books throughout the year so financial records are ready for tax preparation and financial review.

• The Bookkeeper will have access to confidential company financial information and is expected…