Project Manager, IT Project Manager

Capstone Logistics is seeking a Project Manager to lead cross-functional site startup and go-live initiatives. This role coordinates execution across Operations, IT, Finance, HR/HRIS, Payroll, Data & Reporting, Service Desk, Telecommunications, and other enabling teams to ensure successful site activation and stabilization. The Project Manager owns the project plan, timeline, risks and issues, and go-live readiness, driving alignment from planning through post–go-live transition.

The ideal candidate is a proactive, detail-oriented leader who excels at coordinating complex initiatives and guiding cross-functional teams to successful outcomes. The ideal candidate is a strategic, results-driven collaborator who can guide a team of subject matter experts to success in a high-impact, visible role. Project Manager Responsibilities:
Confirm site startup schedule, scope, and site list (e.g., partner/site type, services to be enabled, pilot exclusions, and go-live date). Gather and validate required site leadership and contacts (Site Manager/Director/VP/SVP) to prevent workflow validation errors and misrouted access requests. Develop and maintain an end-to-end startup plan (milestones, dependencies, owners, due dates) and communicate the critical path. Establish governance cadence (weekly stakeholder calls;

daily huddles as go-live approaches) and document decisions and action items. Submit and manage the site startup request; ensure required data and attachments (pricing, site details, headcount, hours of operation, connectivity requirements) are complete and accurate. Monitor auto-generated tasks, confirm they are applicable, and coordinate execution with the responsible teams; document exemptions where tasks are not required. Identify risks, constraints, and dependencies (e.g., approvals, system lead times, integration readiness), maintain a RAID log, and drive mitigation/contingency plans.

Coordinate setup and validation across core systems (e.g., site creation/configuration, access provisioning, and role setup) in alignment with the selected startup scenario. Coordinate IT hardware and asset readiness (ordering, configuration, shipping, and on-site delivery where needed) and confirm inventory requirements. Coordinate telecommunications and connectivity readiness (e.g., dedicated internet/phone, routers/MiFi where applicable, connectivity validation/speed tests, and VPN/access standards). Coordinate reporting platform readiness: confirm site mapping/codes, ensure site availability in reporting, and validate role-based access (e.g., limited vs.

full reporting access by role). Coordinate financial system setup and banking prerequisites as applicable (e.g., new site setup activities and required assignments). Define go-live readiness criteria and run a final readiness review: confirm all required tasks are complete, tested, and signed off (or formally exempted). Manage go-live support period: lead issue triage, coordinate fixes/workarounds, and provide frequent status updates to stakeholders.

Establish post-startup governance (weekly recurring check-ins) to resolve access, reporting, and operational gaps during stabilization. Document lessons learned and transition open items to steady-state owners (KTLO/support teams) with clear handoffs. ESSENTIAL FUNCTIONS /

JOB REQUIREMENTS:

Quickly understands operational, technical, and organizational requirements associated with new site implementations and system integrations Serves as the central point of coordination for cross-functional implementation efforts across Operations, IT, Finance, HR/HRIS, Payroll, Data & Reporting, Service Desk, Telecommunications, and other enabling teams Ability to work effectively with senior stakeholders to define…