Fiscal Specialist; Accounts Payable​/Revenue Generating

Title:

Fiscal Specialist (Accounts Payable/Revenue Generating)

Position Number: 0097688

Hiring Unit:
Administrative Services

Location:

Leeward Community College

Date Posted:
June 24, 2026

Closing Date:
July 9, 2026, 11:59 PM HST

Band: A

Salary: salary schedules and placement information

Additional Salary Information: PBA; minimum $4,627/month

Full Time/Part Time:
Full-time

Month: 11-month

Temporary/Permanent:
Permanent

Other Conditions: general funds, to begin approximately 08/2026, pending availability of funds and actual staffing requirements.

• Under general supervision, responsible for the Accounts Payable for the college. Provides professional expertise and guidance in processing payments, such as vendor invoices, mileage claims, employee reimbursements, student stipends, and utility payments.
• Responsible for auditing all invoices and disbursement vouchers to ensure accuracy and compliance with applicable laws, policies, procedures, rules and regulations. Validates account codes, object codes, description and supporting documentation. Resolves discrepancies with department and vendors verbally or in writing.
• Responsible for the review of utility payments for the college. Prepares reports on usage and costs and notifies the Vice Chancellor of Administrative Services of any unusual trends, discrepancies, or significant variances.
• Ensures the integrity of the disbursement process by coordinating with vendors, departmental staff, campus administrators and University personnel to obtain information, resolve issues, and ensure timely and accurate payment requests.
• Monitors accounts payable aging to identify and resolve outstanding invoices, past due payments, and stop payment requests. Manages the stale dated check by preparing the necessary documentation for cancellations or reissuances. Coordinates the liquidation of encumbrances to facilitate the timely closure of purchase orders.
• Administers internal billing for the college, ensuring accurate allocation of revenue and expenditures. Reviews and verifies all supporting documentation to ensure compliance with college financial policies, procedures and accounting standards.
• Provides assistance to the Fiscal Administrator with all campus revenue generating programs. Monitors the completion and submission of the business plans, ensuring timely completion and adherence to established deadlines through coordination with the account supervisors.
• Assists with reviewing and auditing the business plans for completeness, accuracy and compliance with UHCC Policies and Procedures. Consolidates and integrates data from the business plans into the annual operating budget template to enhance fiscal accountability, budget accuracy, and transparency.
• Prepares the quarterly transfer of funds from revenue generating programs for the Campus Administrative Cost Rate in accordance with UHCC Policy.
• Assists with Procurement functions for the college. Reviews and audits requisition up to $15,000 for all funds, ensuring accuracy and policy compliance. Verifies documentation and fund availability.
• Assists with the college’s Accounts Receivable operations, including management of delinquent accounts, preparation of adjusting entries, and implementation of procedures for uncollectible write-offs.
• Manages the Business Office supply inventory, including the procurement, organization and timely restocking of essential office supplies to ensure continuous operational support.
• Responsible for the accurate filing of all fiscal documents.
• Recommends changes in internal policies to ensure effectiveness & efficiency in operations.
• Conducts training sessions for faculty and staff on campus on Accounts Payable and whenever changes are made in policies and/or procedures.
• Fields questions independently on routine accounts payable matters, seeking guidance from the supervisor only on unusual, complex, or sensitive situations.
• Works in conjunction with the Senior Fiscal Specialist to assist campus administrators, University officials, and outside vendors to resolve problem situations.
• Hires, supervises and trains student employees as required.
• Other duties as assigned.

• Possession of a baccalaureate degree in business administration, public administration or related field, and 1 year of progressively responsible professional experience with responsibilities for accounting or business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of accounting or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business management.
• Demonstrated ability to recognize problems, identify possible causes and…