Grants Administrative Specialist

The successful candidate will be located within reasonable daily commuting distance to the Houston TX area and will work remote/onsite 3/2 days of the week.

AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. Our experienced professionals have been a part of the growth and modernization of emergency management for nearly 30 years, proudly supporting programs for some of the most challenging natural disasters and catastrophic events under our mission of staying competent, caring, and connected.

Driven by compassion. Defined by expertise. Strengthened by collaboration. We empower communities to improve disaster outcomes and build lasting resilience.

In the true spirit of emergency management – ACDC seeks to solve crises, both for the communities and individuals affected by disasters as well as for the clients we serve. Our team brings a whole community approach, compassionate guidance and decades of hands-on experience to best embody our core values: competent, caring, and connected.

The position will be guided by ACDC’s Corporate Values Platform in all activities.

• Job Title:
  
  CDBG Grants Administrative Specialist

• Full Time/Part Time/PRN:
  Full-time
• Exempt/Non-Exempt:
  Non-exempt
• Temporary/Seasonal/Regular:
  Temporary
• Hourly/Salary:
  Hourly
• Compensation: $35-40/hour
• Travel/
  
  Location:
  
  Harris County area, hybrid remote and 2 days/week onsite

The CDBG Grants Administrator (Mid-Level) support the administration and oversight of federally funded grant programs. This role will be responsible for reviewing grant applications, ensuring compliance with federal regulations, maintaining program documentation, and supporting financial management activities related to grant-funded projects.

Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

• Scheduling all key meetings, especially with ELT, including preparation of agendas, note taking and follow-up of action items
• Preparation of draft presentation/Powerpoint outlines for routine and ad-hoc meetings
• Edit and format director’s briefing memos
• Processing Kissflow requests for various processes in support of Project Delivery
• Process non-invasive and temporary ROE letters
• Tracking the status of responses from project delivery teams on data/information requests (such as requests for project narratives and splits related to the CDBG-DR/MIT transition)

• Preparing monthly Commissioners Court progress transmittals
• Preparing RCAs as needed

• Compile KPIs and update KPI tracker
• Take notes at meetings and compile action steps and due-by dates
• Keep executive action tracker up to date, including adding new items, closing out old items, and tracking progress
• Create and format regular meeting presentations
• Sending signed letters/memos to project teams (ex. monthly project schedule approval memos)

• Ability to develop and maintain trackers, status reports, and other tools used to monitor deliverables and deadlines.
• Ability to work independently, anticipate follow-up needs, and take initiative without requiring extensive direction.
• Ability to communicate effectively and professionally with executives, managers, project teams, and other stakeholders.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work effectively in a fast-paced, deadline-driven environment.

This role will not have supervisory responsibitlities.

Schedule may vary. Work on evenings and weekends may be required.…