Asse Coordinator : Supply Chain & Logistics Job Pearland area,Texas USA,Supply Chain/Logistics

Asset Coordinator

Job Responsibilities include but are not limited to:

Coordinate the daily movement, rental, tracking, and utilization of company-owned and rented equipment to ensure jobsites have the equipment required to operate while maximizing company-owned asset utilization and minimizing unnecessary rental and transportation costs. Maintain accurate equipment visibility, execute approved rental activity, and proactively coordinate equipment transfers to support operational and financial objectives.

Core Responsibilities:

Equipment Logistics & Scheduling – Coordinate and maintain the daily equipment transportation schedule for company drivers under the direction of the Supply Chain Operations Lead. Schedule deliveries, pickups, returns, and transfers of company-owned equipment between jobsites based on equipment availability, project requirements, driver capacity, and operational priorities. Communicate schedule changes and conflicts to affected teams and escalate issues as needed.

Asset Utilization & Tracking – Maintain accurate daily records of lift and trailer locations, assignments, availability, rental status, and utilization. Identify available or underutilized company-owned equipment and proactively coordinate transfers between jobsites to maximize asset utilization and reduce equipment downtime.

Rental Coordination & Purchase Orders – Verify the availability of company-owned equipment before initiating or extending an outside rental. Issue rental purchase orders in accordance with established approval requirements and coordinate approved rental equipment with vendors, including orders, deliveries, extensions, exchanges, off-rent requests, returns, and pickups. Maintain accurate rental documentation and records throughout the rental lifecycle.

Rental Cost Management – Monitor active rentals, rental duration, equipment utilization, and upcoming project requirements to identify cost-saving opportunities. Proactively coordinate the return, transfer, or replacement of rented equipment with available company-owned assets when operationally feasible. Identify unnecessary rental extensions, idle rental equipment, and other avoidable costs and coordinate corrective action with project teams and the Supply Chain Operations Lead.

Rental Invoice Validation & Processing – Review and validate rental invoices and individual billing line items for accuracy, including rental dates, rates, equipment information, delivery and pickup charges, fuel charges, damage fees, and other applicable costs. Verify charges against purchase orders and rental records, update required coding and supporting documentation and resolve billing discrepancies with vendors prior to submission to Accounts Payable.

Operational Coordination & Communication – Serve as the primary day-to-day coordination point between project teams, company drivers, rental vendors, Accounts Payable, and Supply Chain Operations for equipment movement and rental activity. Maintain visibility into upcoming equipment needs, scheduled moves, active rentals, and asset availability. Escalate equipment shortages, scheduling conflicts, vendor issues, excessive rental duration, or other operational concerns to the Supply Chain Operations Lead.

Performance & Cost Accountability – Maintain accurate reporting of company-owned asset utilization, active rentals, rental duration, equipment availability, scheduled transfers, and rental activity. Identify idle assets, unnecessary rentals, overdue returns, and opportunities to reduce rental and transportation costs. Provide timely and accurate information to the Supply Chain Operations Lead to support operational planning and performance management.

Knowledge:

High School diploma or GED is required
Construction experience is a plus
Administrative, logistics, or equipment coordination experience is preferred
Knowledge of equipment rentals, logistics, transportation scheduling, purchase orders, and asset tracking practices
Familiarity with fleet management, asset tracking, procurement, inventory management, and ERP software is preferred

Work Experience:

Experience working in logistics, equipment rental, fleet coordination,…