Administrative Assistant Job Pecos area,Texas USA,Administrative/Clerical

One of our major oil and gas clients is seeking an Administrative Assistant to work on a 12 - month assignment in their facilities in Pecos, TX.

Summary:

This is an Administrative Assistant position providing comprehensive administrative support within the Capital Projects Onshore organization. This will directly support the Project Manager and the project team.

Responsibilities:

The individual should be able to discreetly and routinely handle confidential information and communications, as well as establish a positive and professional working relationship with team members, business leaders and other staff members.
This position manages outlook calendars, schedules domestic and international travel, coordinates pre-reads and processes expense reports.
Also responsible for coordinating logistics and agendas for meetings, conferences, events, and special functions. Supports on-boarding and off-boarding of employees and contractors.

Requirements:

The position requires a high-energy individual who has at least 15 years of relevant experience, is self-motivated, works independently as well as in teams, and has demonstrated the ability to multi-task and use independent judgment within the scope of his/her responsibility.
Advanced skills in MS Office (PowerPoint, Word, Outlook, One Note, Teams, Excel) and SAP Concur expense reporting.
Ability to support travel booking (including international trips, visa application documents, etc.).
Ability to handle multiple tasks simultaneously.
Demonstrated ability to take initiative and be a collaborative team player.
Self-motivated, learns quickly, anticipates the needs of management and has the ability to discreetly handle confidential information.
Strong collaboration and people skills with the ability to work with a diverse workforce.
Strong organization skills and attention to details are crucial.
Must be able to communicate in a clear, concise and effective manner, orally, and in writing; good listener; maintains tactful and professional demeanor in all situations with all levels at company and with outside organizations.

Align & Inspire:

Ability to build alignment with key support, LT, Admin network of organization.
Ability to effectively communicate (written and verbal) at all levels of the organization in order to effectively convey ideas.
Demonstrated ability to take initiative, prioritize and meet deadlines, often under changing circumstances.

Build Relationship:

Ability to build positive relationships and utilize existing relationships with Houston and San Ramon executive assistants to schedule as appropriate and resolve conflicts.
Demonstrated strong interpersonal skills.? Ability to work cooperatively with and at all levels of management and peers.
Positive, helpful and one team demeanor and consistently exhibits and models We Lead behaviors.

Grow Capabilities:

Demonstrated ability to grow capabilities and grow the capabilities of primary supported individual and others.

Deliver Results:

Exercises flexibility and problem-solving abilities to adjust and prioritize schedules.? Use good judgement in making sound decisions quickly.
Must be able to handle all activities with confidentiality in a tactful manner and maintain a high level of integrity and discretion.
Demonstrated ability to adapt readily to the needs of diverse work groups and remain calm under pressure.
Ability to work in a fast-paced environment juggling multiple projects or tasks at once and prepare to take on something new with only a moment notice.
Ability to multi-task and anticipate needs with an attention to detail are critical.
Demonstrated strong consistent performance