Administrative Assistant

Overview

One of our major oil and gas clients is seeking an Administrative Assistant to work on a 12‑month assignment in their facilities in Pecos, TX. This position provides comprehensive administrative support within the Capital Projects Onshore organization and directly supports the Project Manager and the project team.

• Discreetly and routinely handle confidential information and communications.
• Establish a positive and professional working relationship with team members, business leaders, and other staff members.
• Manage Outlook calendars and schedule domestic and international travel.
• Coordinate pre‑reads and process expense reports.
• Coordinate logistics and agendas for meetings, conferences, events, and special functions.
• Support onboarding and off‑boarding of employees and contractors.
• Build alignment with key support, LT, and Admin network of the organization.
• Build and maintain positive relationships and utilize existing relationships with Houston and San Ramon executive assistants to schedule as appropriate and resolve conflicts.
• Exercise flexibility and problem‑solving abilities to adjust and prioritize schedules.
• Use good judgment in making sound decisions quickly.
• Maintain a high level of integrity and discretion in all activities.
• Adapt readily to the needs of diverse work groups and remain calm under pressure.
• Work in a fast‑paced environment juggling multiple projects or tasks at once and prepare to take on something new with only a moment's notice.
• Anticipate needs with an attention to detail and demonstrate strong consistent performance.

• At least 15 years of relevant experience in administrative support.
• Self‑motivated and able to work independently as well as in teams.
• Ability to multi‑task and use independent judgment within the scope of responsibility.
• Advanced skills in MS Office (PowerPoint, Word, Outlook, One Note, Teams, Excel) and SAP Concur expense reporting.
• Ability to support travel booking, including international trips and visa application documents.
• Strong collaborative and people skills with the ability to work with a diverse workforce.
• Strong organization skills and attention to detail.
• Excellent communication skills in a clear, concise, and effective manner, orally and in writing; good listener; maintains a tactful and professional demeanor in all situations.
• Ability to build alignment, communicate effectively at all levels of the organization, and convey ideas.
• Ability to take initiative, prioritize and meet deadlines often under changing circumstances.
• Ability to adapt quickly and work in a fast‑paced environment.
• Must be discreet with confidential information and demonstrate integrity.