Onboarding Specialist

Onboarding Specialist

The Onboarding Specialist is responsible for facilitating the hiring and orientation process of healthcare and administrative support workers at Sun River Health and its affiliates, ensuring compliance with regulatory and accreditation standards and providing ongoing support and training to the staff. The Onboarding Specialist works closely with the Human Resources, clinical, operations, and administrative teams to ensure a smooth and positive onboarding experience for new hires and existing employees.

Prepare and distribute the offer letters, employment agreements, and onboarding materials to the new hires including temp agency, contracted or other workers and students and/or volunteers.

Plan and facilitate the orientation and training sessions for the new hires, covering topics such as company policies, procedures, benefits, culture, and expectations.

Monitor and document the completion of the required onboarding modules, assessments, and evaluations for the new hires.

Ensure compliance with federal, state, and local regulations, as well as accreditation standards, such as HRSA, OMH/OASAS, OSHA, and more.

Work with the OLCP team to collect all the required documents specific to (HRSA) such as background checks, certifications, licenses, and more.

Maintain accurate and updated records of the onboarding activities and employee files.

Provide ongoing support and guidance to the new hires and existing employees, answering questions, resolving issues, and facilitating feedback.

Collaborate with the Human Resources, clinical, operations, and administrative teams to identify and implement best practices and improvements for the onboarding process.

Participate in audits, surveys, and inspections related to the onboarding and compliance functions.

Craft and distribute official transfer letters to employees experiencing a change in position, work schedule, or other employment modifications and ensure the proper collection and archival of the signed agreements.

• An encourager and motivator
• Extremely organized and detail-oriented
• Able to manage multiple projects simultaneously and switch from one task to another with ease
• Able to manage a large volume of candidates in onboarding pipeline - ~30 - 40 candidates at a given time
• Able to work well in a team environment, be self-motivated, and work with little direct supervision
• Able to travel to our Peekskill administrative office as needed for team meetings or other events
• Comfortable speaking and presenting in front of groups of employees
• A strategic liaison between their office and HQ departments including Human Resources, Special Events, Communications, and Talent Acquisition
• Comfortable rapidly gaining and applying knowledge, and take pride in impacting all aspects of the business
• Efficient in MS Office programs
• Experience using Applicant Tracking Software, Oracle, and document management system, Docuware is a plus!

• Superior customer service and interpersonal communication skills
• Strong written, organizational, and analytical skills
• Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role
• Passion for delivering exceptional customer service and enhancing employee engagement
• An articulate and professional demeanor
• Humble self-motivation and discipline

• Employee will be required to stand for periods of time
• Must be able to lift 10lbs
• Employee will be required to reach with hands and arms to file and store office supplies

Minimum Education Requirement:
Bachelor's degree

Minimum Work-Related

Experience:

1-2 years of experience in office setting or administrative role

Preferred Work-Related

Experience:

3-5 years

At Sun River Health, we are committed to building a personal relationship with our team and supporting you in every way we can. We offer competitive compensation and a comprehensive benefits package for you and your family, including:

• Medical, Dental, and Vision Insurance:
  Comprehensive health coverage to ensure you and your family stay healthy.
• Life and Disability Coverage:
  Financial protection for you and your loved ones in case of unforeseen…