Operations-Administrative Assistant

Job Title:

Operations Administrative Assistant Classification:
Non-Exempt Build your career with Alto Ingredients!

Earn a competitive salary, benefits including Medical, Dental, Vision, Life Insurance and 401k with a company dollar-for-dollar match up to 6%, a stipend for fitness center expenses, a generous paid time off (PTO) program, and service awards for career longevity. Alto Ingredients values the communities where we work and live and offers an extra 8 hours of paid leave for employees who volunteer their time and talents in their community.

Alto Ingredients, Inc. (NASDAQ: ALTO) is a leading producer and distributor of specialty alcohols, renewable fuels and essential ingredients. Leveraging the unique qualities of its facilities, the company serves customers in a wide range of consumer and commercial products in the Health, Home & Beauty;
Food & Beverage;
Industry & Agriculture;
Essential Ingredients; and Renewable Fuels markets. For more information, please visit

Our Pekin campus produces products destined for Health, Home& Beauty;
Food and Beverage;
Industry & Agriculture;
Essential Ingredients; and Renewable Fuels markets. All personnel are responsible for the safety of these products, which includes participation in training, following cGMP and feed/food safety requirements in the facility, and following procedures per instruction of management.

This position is responsible for providing office management support for our campus.

The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition, management may modify this job description as needed.

• Prioritizes incoming correspondence, including letters, memos and e-mails; daily opens and sorts all mail, types/writes letters, and sends out correspondence.
• Provides administrative assistance for all scheduled meetings, including: making copies, preparing and compiling reports and presentations, preparing agendas for meetings and/or conferences; transcribing or recording meetings and publishing minutes.
• Provides administrative assistance for daily operational needs including;
  Production Report and Daily Graph
• Filing for purchasing and operations
• Mail pick up as needed
• Organizing training documentation
• Organizing safety documentation
• Plan and coordinate luncheons, business meetings and Company functions
• Manage office supplies, maintain inventory, manage and organization of storage areas
• Perform administrative and clerical tasks
• Provide Data entry campus wide as needed
• Assist department managers as needed
• Manage Share Point
• Assist with operations requests, including errands as needed
• Receive & record all chemical BOLs and service invoices as provided by Sacramento into Navision
• Responsible for Uniform Program
• Reconcile credit card receipt
• Reconcile discrepancies between accounts payable, receiving, requestor, and supplier
• Other duties as assigned

• High School Diploma/GED
• 3-5 years relevant work experience
• Secretarial certificate or equivalent experience
• Experience working in a fast-paced environment and prioritizing competing priorities.
• Experience working with diverse management styles and temperaments.

• Competent working with computers; working knowledge of Excel, Microsoft Office, and other computer software;
• Ability to maintain upmost confidentiality in all matters related to the position.
• Ability to operate office equipment, e.g. printer, copy machine, facsimile machine, multiple phone lines, etc.;
• Excellent time management skills and proven ability to prioritize tasks/project
• Ability to learn quickly and work well under pressure;
• Ability to work independently or as part of a team;
• Ability to keep information confidential and private;
• Excellent communication skills, oral and written; excellent telephone skills;

• Must be able to work at a computer to research, send and receive information, and generate reports.
• Able to communicate by phone and in person. Listen and observe others while communicating in…