Part-Time Office Administrator – Invoices & Technician Scheduling

At JCAC Heating& Cooling we specialize in providing high-quality HVAC services to our commercial and residential clients. We’re a fast-growing company looking for a detail-oriented and reliable Part-Time Office Administrator to join our team. If you’re organized, a strong communicator, and comfortable working in a fast-paced environment, we’d love to hear from you!

• Invoice Management:
  • Generate and process invoices for completed HVAC services.
  • Ensure all billing details are accurate and timely, addressing any discrepancies as needed.
  • Assist with any billing-related inquiries from customers.
• Technician Scheduling:
  • Coordinate technician schedules, ensuring optimal coverage for service calls and installations.
  • Communicate effectively with technicians to confirm their daily appointments and job assignments.
  • Assist customer in scheduling service visits, providing them with accurate time frames and follow-ups.
• Customer Communication:
  • Serve as the point of contact for any scheduling-related customer inquiries.
  • Ensure smooth communication between customers, technicians, and the office team.
• Administrative Support:
  • Assist with general office administrative tasks as needed.
  • Help maintain accurate records of service calls, invoices, and scheduling information.

• Proven experience in office administration or a similar role.
• Strong organizational skills and the ability to multitask effectively.
• Excellent communication skills (both verbal and written).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and efficiently with minimal supervision.
• Familiarity with scheduling software (preferably) and invoicing systems.
• Knowledge of the HVAC industry (a plus but not required).

• A flexible, part-time work schedule with the possibility for growth into a full-time position.
• Company laptop
• A supportive team environment.
• Competitive pay based on experience.
• Opportunity to make an impact in a growing business.

Interested applicants should upload their resume. We look forward to hearing from you!

JCAC Heating & Cooling is an Equal Opportunity Employer.