Assistant Finance Director

$55,286.40 - $96,449.60

The Assistant Finance Director position assists in planning, directing, and managing the activities and operations of the Finance Department. The position will provide highly responsible and complex administrative support to the Finance Director. Incumbent will act in the capacity of the Finance Director in the Director’s absence.

• Keep clear and accurate records of all city fixed assets; including acquisition, disposal, and depreciation;
• Ensure that all capital assets are properly insured and maintain all insurance records;
• Ensure that all fixed assets are properly registered with all of the appropriate agencies;
• Reconcile bank statements for all municipal accounts;
• Prepare and approve daily journal entries and adjusting journal entries;
• Serve as back up to the Revenue Supervisor and perform revenue duties as necessary;
• Assist the Accounts Payable Clerk, perform A/P duties as necessary;
• Assist the Human Resources Director with reconciling payroll as well as other research projects related to payroll as needed;
• Research and collect pertinent information for the preparation of the annual municipal budget and audit; coordinate with auditors as necessary;
• Assist in planning, organizing, and directing the financial administration of the City;
• Assist in maintaining revenue and expenditure accounts for certain fiscal transactions; with approval, post revenue and expenditures to proper funds; prepare periodic financial statements;
• Assist in the accounting function for the City to include cash receipts, disbursements, fixed asset management, and grants utilizing spreadsheets and accounting software adhering to GASB in order to document financial transactions and comply with accounting standards;
• Assist with the preparation and implementation of the annual budget with assistance from Department Heads and employees;
• Assist in budget management, cost‑benefit analysis, and forecasting analysis;
• Assist in receiving, monitoring, and recording receipts, deposits, and disbursement of all city monies;
• Assist in recording and keeping accurate records for all outstanding payables and receivables;
• Assist in monitoring banking activities of the organization to ensure adequate cash flow;
• Assist in the preparation of monthly financial reports for the City Manager and the City Council;
• Assist in preparing accounting records for the annual financial audit and participate in the coordination and activities of independent auditors;
• Attend City Council meetings in the Finance Director’s absence;
• Ability to lift 20 lbs;
• Perform other related duties as required.

• Extensive knowledge of municipal and fiscal accounting principles, practices and procedures.
• Extensive knowledge of municipal organizations and department operations including applicable laws and regulations.
• Extensive knowledge of budgeting, accounting and related statistical procedures.
• Considerable knowledge of management theory, methods and practices.
• Considerable knowledge of various revenue sources available to local governments, including state and federal sources.
• Considerable knowledge of state laws as they apply to city management practices.
• Considerable skill in resolving disputes and complaints from the public.
• Ability to analyze a variety of financial problems and make decisions.
• Ability to work with tight deadlines.
• Ability to coordinate a variety of intra-governmental policy matters between the governing body and Department Heads.
• Ability to plan, organize, direct and supervise the work of professional and administrative subordinates.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with the City Manager and City Council, Department Heads, intergovernmental agencies, employees and the public.

• Must have either a Bachelor of Science degree in accounting (preferred) or a Bachelor’s degree in a closely related field with a minimum of two (2) years of experience in financial management/accounting or six (6) years of progressively responsible bookkeeping/accounting experience (Governmental accounting preferred).
• Must have two…