Part-Time Accounts Payable Coordinator

Description

Reporting to the CFO & Controller, the Accounts Payable Coordinator is responsible for managing and coordinating the processing of invoices and payments owed by the College to its vendors and suppliers. This role ensures that all payments are accurate, timely, and compliant with College policies, while maintaining organized financial records and supporting month-end close processes. This position requires attention to detail, higher level conceptual skills, relentless pursuit of knowledge and intellectual curiosity.

The successful candidate must possess strong analytical, organizational, and interpersonal skills.

• Oversee the end-to-end operations of the accounts payable process, including invoice processing, payment runs, and expense report management.
• Ensure all payments are processed accurately, in a timely manner, and in compliance with College policies and regulatory requirements.
• Review vendor statements to College records for accuracy.
• Assist in the development and enforcement of accounts payable policies and procedures.

• Resolve vendor issues, (escalating when needed), discrepancies, or disputes effectively and professionally.
• Ensure accurate vendor records, including banking information and tax documents (e.g., W-9s).

• Monitor internal controls to safeguard College assets and prevent fraud.
• Assist Business Office leaders to ensure compliance with tax regulations, including sales/use tax and 1099 reporting requirements.
• Collaborate with auditors to support audit requests and to ensure accuracy and compliance.

• Identify and implement opportunities for process automation and efficiency improvements within the AP workflow.

• Promote an environment of collaboration, transparency, approachability, and support.

• Bachelor’s degree in accounting, finance, business management or related field.
• Prefer 2 - 4 years relevant experience.
• Experience with Colleague software preferred.
• Microsoft Office experience required.

• Demonstrate a network of caring relationships by showing respect for others, being dependable and promoting cooperation with others in the work environment
• Be your best self by being accountable for responsibilities, adapting well to change and maintaining the highest standards of business ethics.
• Perform job responsibilities on campus to support the residential college environment.
• Strive to perform as effectively as possible while maintaining a high level of quality and promoting personal growth and development.
• Respect and comply with college rules and policies, including participation in required training courses; report any suspected violations of the Title IX policy to the Title IX Coordinator.