More jobs:
Executive Assistant
Job in
Pella, Marion County, Iowa, 50219, USA
Listed on 2026-06-02
Listing for:
Pella Corporation
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
- Business Units
Pella, Iowa (on-site)
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our EVP & Group President, Business Units, the Sr. leadership team, and act as a liaison between the Executive and the Business Units Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives.
Key Responsibilities:
* Offer a consultative approach to calendar management:
* Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests.
* Manage work-related expenses and budgets.
* Plan and coordinate travel itineraries.
* Serve as a liaison between the executives and internal/external stakeholders.
* Prepare meeting agendas, take minutes, and track action items.
* Draft and manage correspondence, presentations, and reports.
* Identify issues and develop effective solutions independently and with discretion.
* Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is expected).
* Support special projects and initiatives as needed.
* Qualifications:
* 5+ years of experience as an EA, providing support to an Executive.
* High level of discretion, professionalism, and confidentiality.
* Exceptional organizational and time management skills.
* Strong written and verbal communication abilities.
* Proven track record of building positive relationships with stakeholders at all levels; servant leadership.
* Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment.
* Strong problem-solving and critical thinking skills.
* Ability to anticipate needs and proactively address challenges.
* Proficiency in Microsoft Office Suite and SharePoint.
* Champion, role model and embed Pella's Culture (Care Boldly, Learn Rapidly, Drive Results).
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