Legal Assistant

Our promise to you:

Joining Advent Health is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. Advent Health is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team.

All while understanding that together we are even better.

• Benefits from Day One:
  Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Full time

Day (United States of America)

900 HOPE WAY

ALTAMONTE SPRINGS

Florida

32714

Proofreads and organizes all correspondence and documents to ensure correct spelling, punctuation, and grammar. Maintains and updates project management logs and reports for all assigned projects. Other duties as assigned. Maintains confidentiality in all matters and adheres to relevant regulations, including HIPAA. Serves as the first point of contact for process servers, inquiries, or issues concerning subpoenas, garnishments, or other legal matters.

Schedules and coordinates appointments, meetings, and events for attorneys and department staff. Prepares, types, and formats legal documents, correspondence, and templates. Responds to communications and emails promptly and professionally. Prepares and submits expense reports in a timely manner. Assists with reviewing, processing, and submitting external legal and other invoices. Supports the preparation and placement of legal holds, contract administration, review, and follow-up.

Creates and maintains legal hold and contract databases and original files. Maintains both paper and electronic files for projects, ensuring organization and accessibility.

This position will support the Labor and Employment team within Advent Health’s legal department. This team works closely with Human Resources and Employee Relations, and it provides legal guidance and training to the company regarding various labor and employment issues; gathers and evaluates information regarding complaints; drafts responses to requests for information from federal and state agencies; oversees outside counsel regarding pending litigation matters;

and prepares reports for internal company usage. The position requires strong organizational and communication skills, timely calendaring and compliance with deadlines, document management, and advanced skills in using Microsoft Office – particularly Excel, Word, and PowerPoint for creating legal documents, spreadsheets, reports, and presentations. Legal or executive assistant experience required. Prior labor and employment experience not required.

• Expertise in various computer software and applications to perform legal related tasks, including word processing, spreadsheet, document management, Shared point, Peoplesoft, electronic mail/calendaring, and database programs; [Required]
• Excellent proofreading and grammar skills, including redline and compare functions in Word; [Required]
• Demonstrated ability to interact at a professional level with executives, coworkers, and attorneys; [Required]
• Effective communication and organizational skills; [Required]
• Demonstrate a positive attitude, the ability to work with others, and a desire to learn; [Required]
• Self-motivated and quick thinker; [Required]
• Understanding of the culture and working environment in Advent Health; [Required]
• Ability to understand the applicable legal landscape, including healthcare regulatory environment; [Required]
• Ability to satisfactorily communicate (verbally and written) with all levels of personnel throughout the organization; [Required]
• Demonstrable skill in the use of productivity software including Microsoft Office Suite (Word, Excel, Outlook, and…