Guidance Secretary

GUIDANCE SECRETARY

Pembroke Public Schools, Pembroke High School – Pembroke, Massachusetts

Job : 5715451
Final date to receive applications: Posted until filled
Posted: May 15, 2026 12:00 AM (UTC)

Starting Date: Jul 1, 2026

• Knowledge of Programs:
  Power School, SCOIR, PS Enrollment, Frontline Special Education, Word, Excel, PowerPoint, Office 365, Adobe Acrobat, and others as required
• Coordinate college visits/college fairs
• Ready all forms for incoming freshman, new students and transferring students
• Help with freshman orientation
• Print schedules for the entire school 9–12 by advisor
• Help students with grades, progress reports, report cards, schedules, transcripts, work permits, and Power School
• Help counselors with letters, memos, schedules, phones, filing, printing and mailing records
• Order supplies for office and counselors
• Uploading/entering of test scores; PSAT, SAT, ACT, MCAS
• Upload transcripts to the NCAA
• Print schedules for parents for “Back to School Night”
• Print progress reports
• Print term report cards and mail
• Alumni – invites, newspaper, café
• Help teachers, parents and students with SCOIR
• Upload transcripts into SCOIR
• Keep records of monies and send to Administration
• Plan Senior Awards Night
• Plan Underclassmen Awards Ceremony
• Print final transcripts and send to colleges
• Print final reports cards for all grades and mail
• All other duties assigned by supervising administrator specific to the needs of the department or building.

Position Type: Full-time

Salary: $27 to $32 Per Hour

Job Categories:

• Support Staff >
  Administrative Assistant
• Support Staff >
  Secretary

Pembroke Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, sex, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

• High School Diploma and at least 2 years of experience in one or more responsible administrative and/or secretarial positions.
• Familiarity with district town.
• Strong computer skills, including Microsoft Office and Excel.
• Detail-oriented and a high level of proficiency and accuracy in all duties.
• Strong written and verbal skills.
• Ability to process and appropriately maintain sensitive, confidential material about employees and students.
• Ability to interact appropriately, and in a positive manner, with public, staff and students.
• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.

• Natalie Van Der Molen  , Human Resources Manager
• 72 Pilgrim Road
• Pembroke, Massachusetts 02359
• Phone:
• Email: natalie.vandermolen