Program Coordinator

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Position:
Production Coordinator
Supervised by:
Asset Director
Department:
Weatherization
Classification:
Regular Full Time
Position Status:
Non-exempt

Location:

Pendleton, Oregon
Salary: $5,451 /Month
Benefits:
Health, Dental, RX, Vision, FSA, Life Insurance, 401K Plan, Vacation, Sick, and Holidays

Schedule:

This position is designated as in-office only. CAPECO is a collaborative workplace with a mission that values face-to-face interactions and teamwork. This position is a work on-site fully, to engage with colleagues, participate in collaborative efforts, and contribute to our shared goals.

The Production Coordinator – Weatherization supports the effective operation of the Weatherization program through data analysis, reporting, job tracking, and program performance monitoring. This position plays a key role in ensuring that program activities meet federal, state, and local requirements, while also providing leadership and staff with accurate, timely information to guide decision-making and improve service delivery. The Production Coordinator works cross-functionally with program staff, finance, contractors, and leadership to strengthen program outcomes and accountability.

An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties which the employee may be expected to perform. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation.

• Collect, analyze, and maintain program data related to production, outcomes, and performance.
• Prepare and submit required reports for federal, state, and funding agencies to leadership.
• Provide internal dashboards and tracking tools for leadership to monitor program progress and trends.
• Ensure data quality and completeness across client files and reporting systems.

• Monitor program activities for compliance with Weatherization Assistance Program (WAP) guidelines and other funding requirements.
• Review files and documentation for accuracy, completeness, and audit readiness.
• Assist in preparation for monitoring visits, audits, and inspections.
• Identify compliance risks and recommend corrective actions.
• Track key performance indicators (production, costs, timelines, outcomes).
• Analyze program trends and identify areas for improvement.
• Provide recommendations to leadership to improve efficiency, cost-effectiveness, and service delivery.
• Support development of policies, procedures, and best practices.

• Assist with budget tracking, cost analysis, and grant performance monitoring.
• Support preparation of financial reports related to program operations.
• Work with program leadership to ensure alignment between program activity and funding requirements.
• Serve as a liaison between program staff, leadership, contractors, and external partners on data and reporting needs.
• Provide technical assistance to staff on data entry, reporting systems, and compliance requirements.
• Maintain program databases and reporting systems (e.g., client tracking, REM/energy systems as applicable).
• Identify opportunities to streamline workflows and improve data systems.
• Assist with training staff on reporting tools and program requirements.

The requirements listed below are representative of the knowledge, skills, abilities, and
minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in public…