Temporary Accounts Payable Clerk

Job Title:

Temporary Accounts Payable Assistant

Location:

Redditch B98

Contract Type:
Temporary - 2 Months

Reports to:

Financial Controller

We are looking for a Temporary Accounts Payable Assistant to support our clients finance team with the day-to-day running of the purchase ledger function. You will play a key role in ensuring supplier invoices, employee expenses and payments are processed accurately and on time, and that any issues are resolved quickly and efficiently. This role typically takes around 2 months to reach full effectiveness, so we re looking for someone who can hit the ground running in a fast-paced environment.

• Maintain and update the manual purchase order spreadsheet, ensuring all purchase orders, invoices and credit notes are accurately recorded.
• Chase missing purchase orders and invoices with the business as required.
• Process supplier invoices and credit notes, including manual nominal coding, matching to manual purchase orders, and system purchase order matching.
• Ensure invoices are authorised in a timely manner by relevant department heads.
• Check, code and process employee expenses, ensuring correct authorisation and compliance with the company s schedule of authority; ensure all receipts are provided.
• Collate and process company credit card statements, ensuring all receipts are received and correctly recorded.
• Ensure VAT is correctly accounted for on employee expenses and credit card transactions.
• Prepare and process the weekly payment run, ensuring supplier payments are made in line with agreed terms.
• Process direct debit invoices and review bank statements to ensure all payments are posted promptly.
• Reconcile supplier statements regularly, requesting missing documentation and resolving discrepancies.
• Monitor and manage the accounts payable email inbox daily, responding promptly to queries.
• Assist with the month-end accounts payable close.
• Ensure compliance with internal control procedures.
• Support ad-hoc finance tasks, including cover for Accounts Receivable when required.

• Invoices and employee expenses processed accurately and on time.
• Manual purchase order spreadsheet updated daily.
• Weekly payment runs completed and all manual payments recorded on Oracle by week end.
• Compliance with Health & Safety responsibilities associated with the role.

• Essential:
  Minimum 2 years  experience.