ENTRY LEVEL- Data Entry Specialist; Accounting- IN OFFICE

Must be able to work in office Monday through Friday

Accounts Payable Specialist
Location: Harrisburg, PA (FULLY ON-SITE)

Salary: $17 - $19 per hour

FLSA Status: Non-Exempt

Reports to: Accounting Manager

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our Accounting team. This role is responsible for ensuring timely and accurate processing of vendor invoices, especially those tied to goods and inventory received in our warehouses. Additionally, this position will act as a key liaison between Accounting, Receiving, and Purchasing departments. Attention to detail and the ability to problem solve discrepancies are critical to a smooth process.

• Invoice Processing & Matching
  • Match vendor invoices to purchase orders and receiving documentation, e.g. packing slips. (3-way matching).
  • Verify quantities and costs, when needed, are accurate per the PO and receiving records.
  • Code and enter invoices into the accounting system for payment processing.
• Vendor Communication & Dispute Resolution
  • Communicate with vendors regarding missing invoices and communicate discrepancies with Purchasing.
  • Investigate and resolve invoice discrepancies related to receiving issues (e.g., overages, shortages, damages).
  • Collaborate with the Receiving team to resolve non-matching or unverified shipments.
• Receiving Collaboration
  • Monitor daily receiving logs and goods receipts to validate timely invoicing.
  • Reconcile open receipt accruals and unmatched goods received in the accounting system in a back-up capacity for the Sr. Accounts Payable Specialist.
  • Work closely with warehouse personnel to clarify receiving documentation and resolve inventory inconsistencies.
• Print drop shipment purchase orders and match receiving reports as needed.
• All other duties as assigned.

• Education: High school diploma or GED required;
  Associate degree preferred.
• Experience: 2-4 years of Accounts Payable or related accounting experience preferred.
• Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to calculate figures and amounts such as invoice quantity and unit prices, and vendor discounts. Familiarity with 3-way matching and ERP/AP systems. Strong Excel skills and comfort working with data and documentation. Prior experience working in a high-volume AP environment preferred.
• Technical Proficiency: Microsoft Office (Excel & Word) and accounting software experience required.

• Competitive pay based on experience.
• Affordable medical, dental, and vision insurance.
• Health Savings Account with company contribution.
• Paid Time Off.
• Life and Short-Term Disability insurance.
• 401(k) plan with 4% company match.
• Opportunities for career growth within a supportive team environment.

At CJ Pony Parts, our mission is to improve the automotive community's ability to enjoy their hobby. We're committed to providing a function-rich, easy-to-use website supported by passionate automotive enthusiasts delivering the highest quality and customer service. Our culture thrives on Teamwork, Respect, Customer Service, Integrity, and Innovation
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CJ Pony Parts is an Equal Opportunity Employer and utilizes E-Verify for all new hires.