Back Office Accountant

Back Office Accountant

Location: Corporate •
Department: Finance

The Back Office Accountant is responsible for the preparation of fuel procurement and economic trading journal entries and reconciliations, review and analysis of automated entries, balance sheet analysis, monthly bulk fuel reconciliations, variance analysis, and developing process efficiencies for new fuel strategies.

• Create period‑end journal entries for Economic Trading and Supply Book realized/unrealized options, forward gains/losses, negative terminal adjustments, deferred realized sales, butane commission, and barge fee entries.
• Perform monthly account reconciliations on economic trading and broker account results to ensure all balances are appropriate before close.
• Compare Economic Trading P&L balances at month end between the Mark‑to‑Market and SAP, determine variances, root causes, and corrective actions, and make necessary accounting adjustments.
• Prepare weekly fuel estimate items such as a negative terminal estimate, validate terminal positions, review unusual transactions, and compare weekly WACOG rates for accurate lifting of bulk fuel by Retail Fuel Accounting.
• Prepare and review monthly balance sheet analysis for key fuel‑related accounts.
• Prepare and review monthly bulk fuel inventory account reconciliations, including detailed roll‑a‑forward of terminal, pipeline, ethanol, and barge activity.
• Investigate variances and determine proper accounting treatment or adjustments.
• Complete accounting functions for RIN trading activities, overseeing RIN transfers to counter parties through a third‑party administrator.
• Prepare and review all fuel sales invoices, ensuring contractual terms and additional taxes/fees are included.
• Provide monthly close updates and high‑level summaries to Corporate Accounting and other stakeholders.
• Research and resolve purchase invoice discrepancies with sellers or Front and Middle Office based on deal details, contracts, or broker confirmations.
• Prepare monthly ethanol files for the Tax and Retail Fuel Accounting departments and quarterly files for Tax and TOC meetings.
• Review and process payment of all bulk fuel purchase and fee invoices, verify price, units, location, initiate wire or ACH payments, and research and pay any fees or taxes on invoices.
• Assist with the weekly preparation of fuel devaluation and non‑fuel hedging slides, weekly Mark‑to‑Market gain/loss comparison, and weekly realized sales email.
• Track unpaid transactions during the month, follow up with counter parties, and maintain a clear list of open payables to mitigate risk of duplicate payment.
• Complete other daily tasks as needed, such as payment for bulk fuel hydrocarbon purchases, pipeline/terminal fees, sales invoicing, payment of margin calls, tracking of open payment and sales items.
• Perform special projects (ad‑hoc analysis and reports) and other duties as assigned.

• Work well individually and in a team environment.
• Apply strong analytical and GAAP accounting skills.
• Communicate effectively orally and in writing.
• Deliver excellent customer service.
• Maintain detail orientation, strong organization, and time management.
• Apply strong problem‑solving and interpersonal skills.
• Work additional hours, nights, and weekends as necessary.

• Bachelor’s degree in Accounting or related business discipline (preferred).
• Three+ years of accounting experience.
• Demonstrated analytical and reporting skills; experience in fuel or commodities accounting preferred.
• Understanding of complex fuel transactions and their proper accounting.
• Proficiency in Microsoft Office, especially Excel.
• Quick learner of fuel‑related and other systems such as Sol Arc Right Angle and SAP.

• Employee Stock Ownership Plan (ESOP)
• Tuition Reimbursement
• 401(k) Plan
• Medical/Dental/Prescription Coverage
• Flexible Spending Accounts (Health Care & Dependent Care)
• Employee Assistance & Wellness Programs
• Employee Credit Union
• Paid Time Off
• Employee Resource Groups (eligibility requirements may apply)

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law.

Unlawful discrimination will not be a factor in any employment decision.