AP Specialist | Corporate

Overview

The Accounts Payable Specialist, codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

• Handles all vendor correspondence via phone or email
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Performs other duties as required to support Accounting Department.
• Process invoices/data entry in multiple software systems (PO + Nonpo).
• Monitors hospital accounts with vendors by checking monthly statements.
• Process requests from hospitals such as/not limited to: expense reports, doctor stipends, sponsor ships. Stay on top of entry to prevent service issues with vendors.
• Assist in weekly correspondence + sort AP email.
• Verify contracts and service agreements are in place prior to service.
• Research payments and verify payments are applied accurately.
• Mindful of accuracy with data entry.
• Working with accountants to ensure accuracy in GL entry.
• Review and approve expense reports submitted by employees each week.

• 1-3 years accounts payable or general accounting experience
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines
• Proficient in excel, word, outlook, PDF
• Maintain good communication between facilities and AP