Accounts Receivable Specialist

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial operations for a team based in Zelienople, Pennsylvania. This long-term contract position is ideal for someone who is organized, detail-focused, and comfortable handling both payables and receivables in a fast-paced environment. The person in this role will help maintain accurate records, process financial transactions, and contribute to the smooth operation of accounting activities.

This position is Monday through Friday, 8 AM to 5 PM, onsite in Zelienople.

Responsibilities:

• Prepare, verify, and distribute accurate and timely customer invoices.
• Post customer payments received via ACH, check, and credit card, ensuring accurate recording in the accounting system.
• Monitor overdue accounts, follow up on outstanding balances, negotiate payment arrangements, and document collection activity.
• Communicate with customers regarding billing discrepancies, account questions, and payment status.
• Reconcile the accounts receivable subledger to the general ledger and investigate discrepancies.
• Assess customer creditworthiness and recommend or establish appropriate credit limits.
• Review vendor invoices for accuracy, assign general ledger coding, and enter invoices into the accounting system.
• Match vendor invoices to purchase orders and receiving documentation prior to processing.
• Prepare and process outgoing vendor payments, including ACH, wire transfers, and checks.
• Onboard new vendors and maintain complete and accurate vendor records.
• Generate accounts receivable aging and accounts payable aging reports and provide cash flow analytics.
• Respond promptly and professionally to customer inquiries.
• Assist with month-end close activities and prepare related financial reports.
• Support other accounting projects and departmental initiatives as needed.