Office Manager​/Bookkeeper

Office Manager/Bookkeeper

Location: Oakdale, PA 15071 (On-Site)
Salary: $55,000–$70,000

• Join a growing home builder with a strong reputation for quality and customer service.
• Work directly with leadership and play a key role in the day-to-day success of the business.
• Enjoy a highly visible position with a mix of accounting, bookkeeping, administrative, and operational responsibilities.
• Make a meaningful impact within a close-knit, entrepreneurial team environment.
• Join a stable company with an established presence and continued growth plans.
• Gain broad exposure to multiple areas of the business beyond traditional bookkeeping.

Our client is seeking an experienced Office Manager/Bookkeeper to oversee daily office operations while managing the company’s bookkeeping and financial administration functions. The ideal candidate is highly organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced construction environment.

• Manage day-to-day office operations and administrative activities.
• Perform full-cycle bookkeeping, including accounts payable and accounts receivable.
• Reconcile bank and credit card accounts.
• Prepare and post journal entries.
• Assist with month-end and year-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Process vendor invoices, payments, and customer receipts.
• Prepare and submit AIA billings and progress billing documentation.
• Maintain and update Work-in-Progress (WIP) schedules to track project costs, billings, and profitability.
• Manage the collection, review, and distribution of lien waivers from subcontractors and vendors.
• Assist with job costing and project accounting.
• Monitor cash flow and assist leadership with financial reporting.
• Coordinate with the company’s CPA and external accounting partners.
• Support payroll processing and employee-related administrative functions.
• Assist with contract administration, document management, and project financial records.
• Manage office supplies, vendor relationships, and service providers.
• Identify opportunities to improve office processes and operational efficiencies.
• Provide administrative support to ownership and leadership.

• 3+ years of experience as an Office Manager/Bookkeeper or in a similar accounting and administrative role.
• Construction industry experience is required.
• Strong bookkeeping and general accounting knowledge.
• Experience with Quick Books;
  Buildertrend experience is a plus.
• Proficiency in Microsoft Excel and the Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.