Accounts Payable Specialist

Location: Stonybrook

Position Summary:

Assists with all aspects of day-to-day accounting to process and pay accounts payable invoices. Performs regular and timely reconciliation of specific accounts and coding of accounts within the financial accounting database and related systems.

Position Responsibilities:

Receives, issues, and reviews invoices for validity to be paid.

Reviews purchase orders received and statements to verify invoices and amounts owed.

Processes invoices in the system timely and ensures proper application against the general ledger account and internal job number.

Reconciles and codes the credit card statements, enters data into the financial system, and ensures proper application against the PO, job number, or GL account.

Reconciles processed work by verifying entries and comparing system reports to account balances.

Process requests for employee expense reimbursements by verifying that the appropriate information and receipts are on the expense reports and sending the payment information to payroll.

Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal policies and procedures. Payment process includes check, ACH, wire, and credit card, and appropriate mailing of payments to vendors.

Responds to vendor inquiries and resolves any discrepancies in billings and payments.

Prepares analysis of accounts and produces A/P aging reports.

Sets up new vendors/customers in accordance with internal policies and procedures. Acquires and maintains current 1099 information on vendors and prepare annual 1099 information for tax preparation and filing. Acquires and maintains current state tax exemption certificates on customers.

Performs bank reconciliations at month end.

Maintains and reconciles accounts payable ledgers.

Assists in the preparation of cash forecasts when requested.

Files, maintains, and distributes accounting documents, records, and reports.

Creates and maintains work instructions for the position.

Reviews and evaluates processes for efficiency and continuous improvement efforts.

Cross trains and provides back up support for other financial areas, with particular focus on Accounts Receivable responsibilities.

Performs other duties as assigned.

Essential

Skills and Experience:

Strong organizational skills and attention to detail

Strong interpersonal, verbal, and written communication skills

Proficient with Microsoft Office and advanced Microsoft Excel skills

Excellent data entry skills with keen accuracy

Demonstrates highly ethical behaviors and good judgement

Self-starter with problem solving skills

Qualifications:

High school diploma or Associate’s degree in a related field preferred.
3-5 years of experience in Accounts Payable processing.

Must be deadline oriented to accomplish daily and weekly routines.

Experience using ERP Systems required.

Experience with Jobscope, Crystal reporting, and Concur highly preferred.

Manufacturing industry/project experience preferred

Ability to build rapport and interact effectively with personnel at all levels within the Company and with vendors and business partners outside the Company.

Must be eligible to work in the US without sponsorship

Work Environment:

Office environment:
Regular use of desk, computer, keyboard, mouse, phone, and printers

Physical:
Lift, push, pull-up to 10 pounds; fine manual dexterity; ability to sit for long periods of time; occasional walking or standing

Work week hours: 8:00 – 5:00, Monday through Friday, additional hours as needed
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