Accounts Payable Specialist

PSA Penn Terminals is one of the best equipped, privately owned multipurpose Marine Terminals on the US East Coast. Our Terminal, Warehousing and Stevedoring Services have helped us successfully handle our clients' cargo since 1986. We are known industry wide for our reliability and efficiency in handling container, perishable, project, super sack, steel, pipes, forest products and other break-bulk cargoes. At PSA Penn Terminals, everything that we do is based on the understanding that our success is entirely dependent upon the success of our clients.

FLSA Status:
Non-Exempt

Reports to Controller

The Accounts Payable (AP) Specialist plays a key role within our accounting team and is critical to maintaining accurate financial operations and cash flow. This is not just a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated systems to improve efficiency and accuracy.

This role requires a strong problem-solver who can manage vendor relationships, identify process improvements, and support a high-volume, multi-entity environment.

• Process and reconcile invoices within the Sage Intact
• Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
• Charge expenses to appropriate accounts and cost centers with accuracy
• Manage vendor payments including scheduling, check runs, and discount opportunities
• Maintain and reconcile AP general ledger and aging reports
  
  Partner with vendors to resolve issues and maintain strong working relationships
• Process employee reimbursements and verify expense reports
• Reconcile vendor statements and ensure accuracy of account balances
• Support month-end close, reporting, and audit readiness
• Identify opportunities to improve processes through automation and system optimization
• Assist with reporting, analysis, and special projects as needed
• Maintain documentation and ensure compliance with internal controls
• All other duties as assigned

• 3+ years of Accounts Payable experience in a high-volume environment
• Experience using Sage intact & Ramp is a plus
• Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills (internal and external)
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive financial data