Senior Accountant

Location: Villanova

Posting Number: S

Position Title:

Senior Accountant Position Type:
Staff

Location:

Villanova, PA Recruitment Type:
Internal/External Applicants

Work Schedule:

full-time/12-months Avg Hours Week Department: 431-Controller's Office

Position Summary:

Reporting to the accounting of the University's property, plant & equipment, capital projects, leases, long-term and other debt, The Refectory restaurant accounting and reconcilement, and a variety of general accounting and financial functions, ensuring accurate and timely recording and reporting of financial data in compliance with generally accepted accounting principles.

The individual in this position works with appropriate functional areas to review, and develop, policies and procedures, to ensure compliance with applicable regulatory requirements, as well as University business processes and internal controls. The Senior Accountant will assist in developing financial reports to use in reviewing financial performance, as well as assist departments by providing custom reports and access to financial system data as needed.

The position will maintain strong functional knowledge of the University's financial information system, assist in testing new system functionality and upgrades, and provides support and training to the University community.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

1. Property Plant and Equipment (PP&E):
Oversee and maintain the accounting related to the University's property, plant and equipment in accordance with GAAP. On a monthly basis, review departmental purchases to identify those expenditures that should be capitalized in accordance with the University's PP&E policy. Ensure that work-papers (electronic) are maintained for all assets created, especially PP&E purchases from government grant and other external funds. Ensure the physical tagging of assets is performed, either as part of the annual physical inventory or by the department.

Also maintain the accounting and detailed records of capital projects, noting those that are donor-funded. Work with the Facilities Management Office throughout the year to

determine capitalization and timing of projects. On a monthly basis, ensure that all appropriate assets and projects are capitalized accurately and timely, records contain appropriate documentation, ensure the accuracy of depreciation calculations, and the fixed asset system reconciles to the financial statements. It is imperative that proper documentation is maintained, and responsibilities and reconciliations are performed on a monthly, quarterly, and annual basis, in a timely, accurate and detail-oriented manner.

Additional related tasks include but are not limited to:

* Create New Asset Records.

* Correctly identify expenditures that should be capitalized.

* Physical Tagging of new assets.

* Maintaining data related to PP&E purchased using government grants and other external funds.

* Set-up Depreciation Criteria.

* Set-up Project Management Fee Criteria.

* Disposal of Assets.

* Reconciling detailed PP&E records with the G/L. Ensure accuracy of depreciation calculations.

* Recording Gifts-in-Kind.

* Preparing Depreciation Projections for management.

* Physical and General Inventory PP&E on an annual basis.

* Fixed Asset Survey on an annual basis.

* Capital Projects:

* Set-up new capital project accounts, ensuring that proper approvals are in place prior to creation (approval of project and funding source).

* Maintain detailed records on donor funded capital projects, including monthly spend and status of funding sources. Prepare management reporting.

* Prepare management reports on capital expenditures.

* On a monthly and ongoing basis, meet with the Facilities Management Office to review all capital projects; review expense vs. capitalization, timing of capitalization, project funding, status of open POs for projects nearing completion.

* Fund Accounting entries for major projects.

* Provide assistance to the Facilities Management Office…