Part-Time Bookkeeper ​/ Office Administrator ​/ Bid Coordinator

$20-23 /hour | 15–25 Hours Per Week | Flexible Schedule

Join a Small Company Where Your Work Makes a Difference

We’re a small cast stone manufacturing company looking for a dependable, organized person to help keep our office running smoothly. This could be ideal for someone looking to transition to a flexible long term opportunity.

This is not a large corporate environment where you’re responsible for only one task. Here, everyone contributes, helps each other, and takes pride in seeing projects through from start to finish. The willingness to multi task and pivot as circumstances require is a plus.

We’re looking for someone who enjoys variety in their work, takes initiative, communicates well with customers, and enjoys the small company environment.

You’ll work directly with the owner and help manage bookkeeping, customer invoicing, bid tracking, customer follow-up, and general office administration.

• Manage bookkeeping using Quick Books Online
• Process customer invoices and vendor bills
• Reconcile bank and credit card accounts
• Track accounts receivable and assist with collections
• Maintain organized office records and files
• Assist with payroll administration
• Track project bids and quotations
• Follow up with contractors, builders, and customers regarding open bids
• Help maintain customer and project information
• Answer occasional phone calls and customer inquiries
• Support general office operations and administrative tasks

• Experience using Quick Books Online
• Strong organizational skills and attention to detail
• Good communication skills by phone and email
• Comfortable following up with customers and contractors
• Ability to work independently and manage priorities
• Proficiency with Excel & the Microsoft O365 software

• Experience with construction, manufacturing, masonry, or contractor-related businesses
• Accounts payable and accounts receivable experience
• Bid tracking or project administration experience
• Office management experience

• $20-23 per hour
• Flexible work schedule
• Health insurance available for the right candidate
• Dental and vision benefits
• Stable, long-term position
• Friendly, team-oriented work environment

We’re looking for someone who thinks like an owner and helps us improve the business. In addition to hourly pay, bonus opportunities may be available for:

• Identifying meaningful cost savings on supplies, vendors, shipping, insurance, office expenses, or other business services
• Following up on project bids that result in new orders
• Improving office efficiency and organization
• Helping improve collections and cash flow
• Other contributions that positively impact the company

We are an award winning nationally recognized locally owned cast stone manufacturer that has built its reputation through quality workmanship, dependable service, and long-term customer relationships.

We’re proud of what we do and believe in treating customers and employees with honesty, respect, and common sense. If you enjoy working with good people in a small business where your efforts are appreciated, we’d like to hear from you.

• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

• How many years of experience do you have using Quick Books Online?
• Have you independently handled accounts receivable, invoicing, and collections?
• Have you worked in construction, manufacturing, or a related industry?
• Are you comfortable making follow-up phone calls and emails regarding bids, proposals, and invoices?
• How many hours per week are you available to work?
• What interests you about working in a small business environment?
• Please describe your experience using Excel & Microsoft O 365 ?