Accountant, Accounts Receivable​/ Collections, Accounting Assistant

Accountant

The Accountant will support day-to-day accounting operations with a strong focus on month-end close, accounts payable, accounts receivable, payroll processing, and general ledger activities. This role plays a key part in ensuring accurate financial records, timely reporting, and smooth financial processes within a close-knit, collaborative team environment.

Responsibilities

• Prepare journal entries for month-end and year-end close to ensure accurate and timely financial reporting.
• Perform monthly account reconciliations and investigate variances to maintain accurate general ledger balances.
• Prepare financial reports and research account details as needed to support internal stakeholders and external partners.
• Process cash receipts from EFT, ACH, credit card, and check deposits and ensure proper application to customer accounts.
• Process all invoicing of sales order invoices and handle all sales order prepayments in a timely and accurate manner.
• Process all credit memos related to product returns and customer discounts and ensure proper documentation and posting.
• Process all credit card payments and ensure accurate recording in the accounting system.
• Maintain and update work instructions and process documentation for accounts receivable activities.
• Review accounts payable invoices for correct general ledger coding and ensure compliance with internal policies.
• Process all purchase order and non–purchase order accounts payable invoices, credit memos, and employee expense reports.
• Process check, ACH, and wire payments for accounts payable according to payment schedules and vendor terms.
• Perform weekly filing of paid accounts payable invoices and maintain organized vendor files.
• File non-paid accounts payable invoices and keep records current and accessible.
• Prepare weekly accounts payable schedules and other accounts payable reports as needed for management review.
• Process annual 1099 forms and ensure compliance with applicable reporting requirements.
• Maintain vendor accounts in the Rootstock system, including setup and ongoing updates.
• Maintain W-9 and ACH information files for vendors and ensure records are complete and up to date.
• Maintain ACH accounts in WSFS and ensure accurate and secure handling of electronic payments.
• Maintain and update work instructions and process documentation for accounts payable activities.
• Process biweekly payroll accurately and on schedule in coordination with internal stakeholders and external partners as needed.
• Maintain timesheet folders and ensure all required documentation is complete and properly organized.
• Process employee file updates related to payroll, benefits, and other relevant changes.
• Process sales and use tax payments and filings to ensure compliance with tax requirements.
• Manage petty cash, including disbursements, reconciliations, and recordkeeping.
• Oversee lab coat management, including distribution, tracking, and related recordkeeping as needed.

Essential Skills

• At least 3 years of experience working with accounts payable and accounts receivable.
• At least 2 years of experience posting journal entries and performing account reconciliations.
• At least 2 years of experience using an accounting ERP or accounting software system.
• At least 2 years of experience using Microsoft Excel for sorting, filtering, and basic functions.
• Strong knowledge of bookkeeping principles, including debits, credits, and general ledger structure.
• Proven ability to perform accurate reconciliations and resolve discrepancies.
• Experience processing invoices, credit memos, expense reports, and vendor payments.
• Experience processing cash receipts, credit card payments, and customer invoicing.
• Ability to prepare and maintain clear work instructions and process documentation.
• Strong attention to…