Accountant, Accounts Receivable​/ Collections, Accounting Assistant

Location: Warrington

Job Title:

Accountant

Job Description

The Accountant will support day-to-day accounting operations with a strong focus on month-end close, accounts payable, accounts receivable, payroll processing, and general ledger activities. This role plays a key part in ensuring accurate financial records, timely reporting, and smooth financial processes within a close-knit, collaborative team environment.

Responsibilities

+ Prepare journal entries for month-end and year-end close to ensure accurate and timely financial reporting.

+ Perform monthly account reconciliations and investigate variances to maintain accurate general ledger balances.

+ Prepare financial reports and research account details as needed to support internal stakeholders and external partners.

+ Process cash receipts from EFT, ACH, credit card, and check deposits and ensure proper application to customer accounts.

+ Process all invoicing of sales order invoices and handle all sales order prepayments in a timely and accurate manner.

+ Process all credit memos related to product returns and customer discounts and ensure proper documentation and posting.

+ Process all credit card payments and ensure accurate recording in the accounting system.

+ Maintain and update work instructions and process documentation for accounts receivable activities.

+ Review accounts payable invoices for correct general ledger coding and ensure compliance with internal policies.

+ Process all purchase order and non-purchase order accounts payable invoices, credit memos, and employee expense reports.

+ Process check, ACH, and wire payments for accounts payable according to payment schedules and vendor terms.

+ Perform weekly filing of paid accounts payable invoices and maintain organized vendor files.

+ File non-paid accounts payable invoices and keep records current and accessible.

+ Prepare weekly accounts payable schedules and other accounts payable reports as needed for management review.

+ Process annual 1099 forms and ensure compliance with applicable reporting requirements.

+ Maintain vendor accounts in the Rootstock system, including setup and ongoing updates.

+ Maintain W-9 and ACH information files for vendors and ensure records are complete and up to date.

+ Maintain ACH accounts in WSFS and ensure accurate and secure handling of electronic payments.

+ Maintain and update work instructions and process documentation for accounts payable activities.

+ Process biweekly payroll accurately and on schedule in coordination with internal stakeholders and external partners as needed.

+ Maintain timesheet folders and ensure all required documentation is complete and properly organized.

+ Process employee file updates related to payroll, benefits, and other relevant changes.

+ Process sales and use tax payments and filings to ensure compliance with tax requirements.

+ Manage petty cash, including disbursements, reconciliations, and recordkeeping.

+ Oversee lab coat management, including distribution, tracking, and related recordkeeping as needed.

Essential Skills

+ At least 3 years of experience working with accounts payable and accounts receivable.

+ At least 2 years of experience posting journal entries and performing account reconciliations.

+ At least 2 years of experience using an accounting ERP or accounting software system.

+ At least 2 years of experience using Microsoft Excel for sorting, filtering, and basic functions.

+ Strong knowledge of bookkeeping principles, including debits, credits, and general ledger structure.

+ Proven ability to perform accurate reconciliations and resolve discrepancies.

+ Experience processing invoices, credit memos, expense reports, and vendor payments.

+ Experience processing cash receipts, credit card payments, and customer invoicing.

+ Ability to prepare and maintain clear work instructions and process documentation.

+ Strong attention to detail and accuracy in data entry and financial recordkeeping.

+ Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

+ Strong organizational skills for maintaining vendor, employee, and accounting records.

+ Effective written and verbal communication skills for working with internal teams and external partners.

Work Environment

The role is based in a corporate office environment within a small, close-knit team of approximately 20 on-site employees and a total staff of about 50.

Job Type & Location

This is a Contract to Hire position based out of Warrington, PA.

Pay and Benefits

The pay range for this position is $30.00 -…