Accounts Payable Specialist

Location: Dresher

Description Our client is seeking an Accounts Payable Specialist to support day-to-day accounts payable operations and ensure accurate, timely vendor payments. This individual will play a key role in maintaining vendor relationships, reconciling invoices, supporting audits, and assisting with process improvements. The ideal candidate will be detail-oriented, analytical, and comfortable working in a fast-paced environment.

Key Responsibilities

Process, verify, and reconcile vendor invoices

Maintain vendor records, including W-9s, banking information, and 1099 documentation

Monitor AP aging and ensure timely payment processing

Research and resolve invoice discrepancies and vendor inquiries

Maintain strong relationships with vendors and internal stakeholders

Post transactions to the general ledger and maintain accurate financial records

Generate AP reports and perform Excel-based analysis

Support internal and external audits

Assist with compliance-related documentation and reporting

Identify opportunities to streamline AP processes and improve efficiencies

Collaborate with Finance, HR, and Operations teams as needed

Assist with special projects and additional administrative responsibilities

Qualifications

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

2-4 years of Accounts Payable or related accounting experience

Experience with invoice processing, reconciliations, vendor management, and AP aging

Familiarity with 1099 reporting and vendor maintenance

Strong Microsoft Excel skills

Experience working with accounting or ERP systems

Understanding of general ledger processes

Ability to handle confidential information professionally

Preferred Skills

Strong attention to detail and accuracy

Excellent organizational and time management skills

Strong communication and customer service skills

Analytical problem-solving abilities

Ability to work independently and prioritize multiple deadlines

Process improvement mindset Requirements - 2-4 years of experience in accounts payable or a closely related accounting function.

- Associate's or Bachelor's degree in Accounting, Finance, or a related discipline is preferred.

- Hands-on experience with invoice review, reconciliations, vendor maintenance, and accounts payable aging management.

- Working knowledge of 1099 reporting requirements and vendor documentation practices, including W-9 maintenance.

- Proficiency in Microsoft Excel, with the ability to organize data and perform routine financial analysis.

- Familiarity with accounting software and ERP systems, along with an understanding of general ledger activity.

- Ability to manage confidential information with discretion while maintaining a high level of accuracy and attention to detail.

- Strong organizational, communication, and problem-solving skills with the ability to handle multiple deadlines independently.

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