Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a busy accounting team. In this role, you will help maintain accurate payment operations by reviewing invoices, coordinating vendor payments, and supporting strong financial controls. This opportunity is well suited for an organized individual who works well with others, communicates effectively, and can manage deadlines in a fast-paced environment.

Responsibilities:

• Examine incoming vendor invoices to confirm accuracy, completeness, correct expense coding, and appropriate approvals before processing

• Coordinate payment activity by preparing and issuing disbursements through checks, electronic payments, wires, and other approved methods within required timelines

• Partner with purchasing, receiving, and operations teams to research and resolve billing discrepancies, pricing concerns, and payment-related exceptions

• Monitor vendor aging details regularly to help maintain current balances and support timely settlement of obligations

• Compile weekly cash payment information for leadership review to assist with scheduling outgoing funds

• Maintain vendor records by updating master data, gathering tax documentation for reporting purposes, and tracking exemption certificates

• Reconcile purchasing card activity to ensure charges are properly supported, coded, and cleared on schedule

• Contribute to continuous improvement efforts by identifying ways to simplify accounts payable processes and improve workflow efficiency