Assistant Project Manager

Location: Malvern


Project Manager Assistant - Job Description

The Assistant Project Manager will support the Project Manager in managing construction projects from an administrative and coordination standpoint. This role is ideal for someone with at least 3-5 years of experience, has a strong organizational, documentation and tracking skills along with the ability to bridge office planning with on-site execution.
You'll spend approximately 60-75% of your time in the office, handling paperwork, submittals, estimates, and schedules, and 25-40% of your time visiting job sites to ensure plans are properly executed and to follow up on field changes.
Key Responsibilities

• Assist in preparing and tracking project budgets, schedules, and estimates.
• Manage and submit RFIs (Requests for Information), submittals, and other daily logs as required.
• Coordinate and track drawing changes, ensuring field and office teams are aligned.
• Support monthly internal reporting, schedule updates, and progress documentation.
• Attend and follow up on progress meetings to keep all stakeholders informed. Meeting minutes documentations, ensuring appropriate signage are posted onsite, etc.
• Work closely with the Superintendent and Project Manager to document field changes and create or update change orders.
• Assist in tracking project milestones and deliverables.
• Ensure all paperwork is processed in a timely and organized manner.
• Follow up on project details internally and externally to maintain project momentum.

Qualifications

• Minimum 5 years of experience in construction project coordination or project management.
• Strong understanding of construction workflows, especially from the office/administrative side.
• Proficient in estimating, scheduling and construction documentation.
• Familiarity with submittals, RFIs, drawing revisions and change order processes.
• Comfortable attending meetings, summarizing action items, and following up with teams.
• Strong organizational and communication skills.
• Ability to split time between the office (primary location) and active job sites as needed.

Work Breakdown

• 60-75% in-office work: documentation, estimating, submittals, and internal meetings.
• 25-40% field time: site visits, field coordination, follow-ups, and change documentation.