Executive Assistant

Position Overview

The Executive Assistant provides high-level administrative, operational, and strategic support to executive leadership. This role requires exceptional organization, judgment, communication skills, and the ability to anticipate needs in a fast-moving environment. The ideal candidate is proactive, detail-driven, resourceful, and comfortable managing sensitive information with absolute confidentiality.

• Manage complex calendars, schedule meetings, and coordinate appointments
• Prepare, edit, and format correspondence, reports, presentations, and meeting materials
• Handle incoming communications, prioritize requests, and draft responses
• Maintain organized digital and physical filing systems

• Coordinate travel arrangements, itineraries, and logistics
• Track deadlines, deliverables, and follow-up items

• Serve as a professional point of contact between executives, staff, clients, and partners
• Manage confidential information with discretion
• Prepare meeting agendas, take notes, and distribute action items

• Identify opportunities to streamline workflows
• Anticipate needs and proactively resolve issues
• Implement organizational systems to support executive productivity

• Proven experience supporting executives or senior leadership
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High level of professionalism, discretion, and reliability

• Experience in fast-paced environments
• Familiarity with project management tools or CRM systems
• Ability to work independently with minimal supervision

• Proactive mindset
• Exceptional attention to detail
• Strong problem‑solving abilities
• Professional interpersonal skills
• Resourcefulness and initiative

• Full-time, on-site position with some traveling required.
• This role supports executives whose schedules extend beyond standard hours; flexibility is required.