Administrative Coordinator Church Administration and Congregational Care

Bryn Mawr Presbyterian Church is seeking an individual with the ability to function effectively as a strong team player and who possesses a warm, clear, and compassionate communication style, both in person and over the phone. Other essential qualities include being able to manage, track, and make progress on multiple projects at a time, as well as work collaboratively within an inclusive and affirming professional environment.

Provides a professional level of clerical and technical assistance to the Senior Pastor and Associate Pastor for Congregational Care.

• Provides administrative support to the Associate Pastor for Congregational Care
• Coordinates and notifies the staff of the Pastor on-call schedule
• Communicates to the on-call answering service the on-call schedule for nights and weekends
• Supports the work and coordination of the Care Team (Parish Nurse, Social Worker, and Middleton Center Director)

• Coordinates and organizes all logistics surrounding memorial services and funerals (music, live streaming, facilities, reception, funeral home, family communication, etc.)
• Works with Director of Communications to produce memorial service bulletins
• Submits vouchers for related fees
• Maintains the Memorial Garden records, sale of plots, and financial transactions
• Orders plaques for the Memorial Garden at time of death
• Records pre-planned memorial service directives for church members

• Maintains up-to-date Senior Adult Events and Council participation in the church database
• Provides administrative support, including maintaining records, sending notifications, timely & detailed calendaring, publicity, submitting vouchers, etc.
• Oversee the management and execution of the holiday card program
• Facilitate the logistical arrangements for Senior Adult day trips

• Provides Administrative assistance to the Senior Pastor
• Maintains calendar and coordinates meetings
• Sends out reminders, zoom links, and agendas
• Updates committee materials and attends committee meetings as needed
• Manages and maintains confidentiality of highly sensitive information
• Supports the worship life of the church through weekly worship logistics and communion coordination
• Other duties as assigned.

• Coordinates and schedules front desk volunteers
• Attends all required administrative meetings
• Assists in office administrative responsibilities including mailings, front desk support and volunteer appreciation opportunities
• Understands the weekly and annual rhythm of the liturgical and programmatic calendars
• Understands the organization of the staff and the church leadership

• Bachelor’s degree or equivalent work experience
• Experience in administrative assistance required, experience within non-profit organizations preferred
• Proficient in technology and capable of spending extended periods at a desk using a computer
• Comfortable working with individuals across all age groups, including volunteers