Administrative Assistant

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. to ensure smooth daily operations. Serves as first point of contact for visitors and phone inquiries while maintaining office supplies and equipment.

Duties/Responsibilities:

• Answer and direct phone calls, emails, and other correspondence professionally

• Prepare, proofread, and format documents, reports, memos, and presentations

• Maintain organized filing systems (physical and digital)

• Order and track office supplies and equipment

• Serve as a point of contact between departments, clients, and vendors

• Greet and assist visitors in a professional manner

• Distribute internal communications and announcements

• Assist with planning company events or conferences

• Provide backup support to other administrative staff

• Handle ad hoc tasks and special projects as assigned

• Ensure general office tidiness and a welcoming environment

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Proficient in Microsoft Office Suite or related software.

• Excellent organizational skills and attention to detail.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.