Administrative Assistant

Location: Wrightsville

The Administrative Assistant, supports the Directors and office leadership with coordination of administrative and operations for a residential facility, out-patient program or other business unit. This role is responsible for all coordination and facilitation of operations and office administration.

JOB RESPONSIBILITIES

* Answers phones, checks voice mail and distributes messages to staff.

* Follows emergency procedures and directives given, including communication protocols.

* Maintains, completes and ensures that logs, records and charts are updated, accurate and available to staff.

* Performs administrative tasks such as composing letters, data entry, filing and faxing.

* Maintains supply of all administrative documents, clinical forms and handbooks.

* Submits purchase orders and ensures office supply inventory is maintained.

* Maintains office equipment.

* Oversees petty-cash and submits receipts and ledger to accounting.

For Clinical and Residential facilities;

* Locates clinical records per the direction and at the request of the Custodian of Records for patients.

* Notifies administrative and clinical staff of all admits, discharges and room changes.

* Participates in alumni and referral source events pertinent to the facility.

* Responsible for inventory, disbursements and safekeeping of client money and valuables.

* May provide back-up for patient transportation.

JOB QUALIFICATIONS

* Minimum of three (3) years of experience working in an office.

* Must be proficient in Microsoft Office products:
Word, Excel, PowerPoint and Outlook.

* Excellent communication and customer service skills.

* Ability to timely and efficiently complete tasks and projects.

* Must have a clean driving record, valid driver's license, personal auto insurance or insurable by our insurance carrier, if job requires responsibility for transportation of patients.

* Experience working in a healthcare environment preferred.