Audit & Vendor Portal Specialist

Overview

The Audit Administrator role is responsible for performing a combination of tasks to identify and process supplier credits as well as provide support to suppliers through our external self‑serve portal used to manage their accounts. The role will also track vendor funding for various marketing/store programs/commissions and update monthly reporting and provide administrative support as needed. Effective collaboration with multiple stakeholders throughout the company is required.

Oversee internal and external AP audit.

• Review findings from 3rd party auditors and process deductions accordingly.
• Periodically review supplier A/R statements and investigate/process credits.
• Partner with cross‑functional internal team as well as external audit firm.
• Update monthly reporting and identify trends to decrease findings for future year.

Manage the external self‑serve supplier portal.

• Set up new accounts and provide all on‑boarding support.
• Administer the day‑to‑day operation of the portal and assist with supplier questions as needed.
• Update monthly reporting that measures KPI's.
• Work closely with entire Accounting Operations team, vendors, and IT to ensure portal is meeting the needs of our vendor partners and AP team.

Provide support for vendor funded programs, marketing/commissions/store programs.

• Work with vendors, buyers, and marketing team to collect on funding for various programs run through the year.
• Review disputes as needed.
• Prepare supporting schedules for corresponding general ledger accounts and account reconciliations.

Perform Administrative Duties.

• Update monthly reporting.
• Assist with Year‑End vendor funding confirmation process and close out of programs.
• Assist with vendor master file changes as needed.

• Bachelor's Degree preferred
• 3 - 5 years' experience in business