Secretary to Director of School Services; Internal

Job Description

JOB VACANCY 05.24.2026

Cheltenham School District announces the following support staff position(s), available to internal candidates only:

POSITION TITLE: Secretary to the Director of School Services
GRADE/TIER: G6
LOCATION: Administration Building

REPORTS TO: Director of School Services

JOB SUMMARY:

Maintain accurate records and facilitate the smooth operation of the Office of Education. Maintain strict confidentiality with respect to information concerning students, personnel and other administrative matters affecting the district.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Perform clerical duties including but not limited to composing and processing correspondence, scheduling, filing, and answering telephones.
• Generate reports, based on information provided by the Director including long range plans and research summaries.
• Responsible for desktop publishing of Director's brochures, presentations and related documents.
• Assist Director with budgets by creating and maintaining appropriate spreadsheets.
• Perform other duties as assigned by the Director
• Manage state assessment systems and provide staff support as necessary.
• Maintain, update, and submit to Human Resources the district Stipend List.
• Upload state assessment data into district Data Warehouse system.
• Manage staff and student instructional databases. Process renewal of licenses as needed.
• Assist with trimester report cards for grades K - 6 (store grades and troubleshoot issues)
• Assume responsibility for data management as it relates to Federal Programs:
  Title 1, Title II, Title 111, and Title IV.
• Support schools with the administration of local and state assessments.

• Five (5) years of experience as a secretary preferred
• High school diploma or equivalent is required
• Additional training preferred
• Highly proficient in computer database systems such as Google, Office, Spreadsheet management, PIMS, etc.
• Must possess general office/secretarial skills
• Ability to operate office equipment
• Must appropriately handle confidential information