Office Administrator

Do you take pride in creating organized systems and exceptional client support that keep multiple affiliated companies running smoothly every day?

• Family-Owned Environment: Join a close-knit team where people genuinely support one another, and your work is appreciated.
• Meaningful Variety: Support multiple affiliated companies and enjoy a role with diverse responsibilities and daily interaction.
• Independent Work Style: Thrive in a professional environment where you can manage your responsibilities with autonomy and trust.
• Growth Opportunity: Expand your administrative and client service skills while learning safety and compliance processes.
• Positive Team Culture: Enjoy team breakfasts, holiday celebrations, and a warm office atmosphere that values long-term relationships.

Livengood Safety is a family-owned workplace and transportation safety company based in Willow Street, PA, specializing in OSHA and DOT compliance training and support services. We value professionalism, strong client relationships, and creating a positive environment where our team can continue learning and growing together.

• Answer incoming phone calls and greet office visitors professionally and warmly.
• Schedule safety training classes, maintain training calendars, and communicate scheduling details with clients and instructors.
• Prepare training materials, forms, and documentation to support upcoming classes and compliance activities.
• Obtain DOT numbers for clients, complete biannual DOT administrative updates, and maintain organized compliance records.
• Contact clients regarding past-due balances and coordinate payment follow-up communication.
• Collaborate with the Office Manager to improve workflows, update procedures, and support daily office operations.
• Handle occasional local errands and travel related to office operations, supplies, and business support needs.

• Experienced Administrative Professional: At least 5 years of administrative, office coordinator, or customer service experience; experience in transportation, construction, manufacturing, or safety-related environments is a plus.
• Organized & Self-Directed: Manages schedules, documentation, and competing priorities with strong attention to detail, accuracy, and minimal supervision.
• Professional Communicator: Communicates clearly and respectfully with clients, instructors, vendors, and team members both verbally and in writing.
• Technically Capable: Comfortable using Microsoft Office/365, Google Workspace, and Quick Books or similar accounting software.
• Values-Driven Team Player: Approaches clients and coworkers with professionalism, trustworthiness, adaptability, and a collaborative mindset that fits a family-owned company culture.

• $27–32/hour based on experience
• Paid time off
• Paid holidays
• Monthly health insurance stipend
• On-the-job training and opportunities for growth
• Family-owned company with a supportive team culture, holiday celebrations, and a positive office environment