Administrative Assistant II

Position: Administrative Assistant 1 II
Location: Coraopolis

Description:

#####/hr.

Eaton Corporation located in Moon Township, PA has an opening for a Senior Administrative Assistant.

The primary function of this position is to provide administrative support for various Marketing and Commercial Operations business leaders

Essential duties include, but are not limited to:

• Utilize O365 Suite tools for all job functions.

• Performs administrative duties related to maintaining and planning, scheduling, and arrange business meetings and travel itineraries utilizing Outlook tools.

• Prepare and reconcile expense account using the Concur tools

• Process business leaders invoices in the Markview accounting system

• Exceptional written and verbal communication skills.

• Anticipate the needs of business leaders

• Demonstrated dependability and unquestioned integrity and trust, capable of handling confidential information.

• Excellent organizational skills to handle increased workloads as required and flexibility to adapt to special circumstances and needs

• Organizes and maintain files of business leaders using O365 suite , such as teams collaboration.

• Maintain department organization charts for business leaders utilizing O365 links

• Maintain executive leadership lists quarterly and upload on the Sharepoint site

• Maintain executive marketing directory of product line managers quarterly and upload on Sharepoint site

• Maintain sales managers Nano Rep Tool quarterly

• Collaborate on BULB tool with NAS organizer

• Manages office supply orders and and promotional marketing as needed for marketing business leaders.

• Distributes Corporate sports tickets as directed by coordinator in digital format to customers and employees

• Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team

• Collaborate meeting details with executive assistants of business leaders sending out respective evites as required.

• Attention to detail is critical here

• Partners with operating functions across the divisions as needed such to ensure division and site consistency

• Maintains a dedicated knowledge of procedures, with a broad knowledge of department, divisional products and company organization utilizing Teams and Yammer O365 tools

• Trouble shooting for business leaders on O365 tools, Markview invoicing and Concur travel and expense report tool.

Basic Skills required

• Office 365 suite; including advanced skills using teams, sharepoint site editing, excel, power point, word, and advanced outlook skills.

• Minimum +5 years of experience is required in an administrative role supporting Senior Management.

• Excellent verbal and written communication skills and professional presence are required.

• Ability to work in the US without company sponsorship

Preferred Qualifications:

• Associates degree from an accredited Institution