Secretary to Supervisor of Special Education

Job Summary

We are seeking a highly organized and detail-oriented individual to provide administrative support to the Supervisor of Special Education at our Administration Office. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a commitment to supporting the educational needs of students with special needs. This full-time position requires a proactive approach to managing schedules, coordinating meetings, and handling confidential information with discretion.

• Provide administrative support to the Supervisor of Special Education, including managing calendars, scheduling appointments, and organizing meetings.
• Prepare and maintain documents, reports, and correspondence related to special education programs and services.
• Assist in the coordination of special education meetings, workshops, and training sessions.
• Serve as a liaison between the supervisor, staff, parents, and external agencies, ensuring effective communication and collaboration.
• Maintain accurate records and files, including student information and compliance documentation.
• Assist with budget tracking and procurement of supplies and materials for special education programs.
• Handle incoming calls and inquiries, directing them to the appropriate personnel as needed.
• Support the supervisor in project management and implementation of special education initiatives.
• Perform other related duties as assigned to ensure the smooth operation of the Special Education department.

• High school diploma or equivalent; additional education or certification in office administration or related field is preferred.
• Proven experience as a secretary or administrative assistant, preferably in an educational or special education setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills, with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of special education laws, regulations, and best practices is a plus.
• Strong interpersonal skills and the ability to work collaboratively with diverse groups of people.