Coordinator, Biomedical Engineering

Location: Villanova

Posting Number: S

Position Title:

Coordinator, Biomedical Engineering Position Type:
Staff

Location:

Villanova, PA Recruitment Type:
Internal/External Applicants

Work Schedule:

full-time/12-months Avg Hours Week Department: 201-Dean-Engineering

Position Summary:

Why work at Villanova?

* Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

* Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2026 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.

* Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Biomedical Engineering Program Coordinator provides high-level administrative and program operations support, including financial planning and reporting, instructional coordination such as scheduling and accreditation support, and communication projects for both within the Program and to the broader profession. Reporting to the Director of the Biomedical Engineering Undergraduate Program within the College of Engineering (COE), this role supports program faculty as well as support services to the Director, students, staff, and other constituents.

This position also provides support to the Director as requested.

The anticipated start date is August 3rd.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

Financial Planning and Reporting

* Assists Director in monitoring and reporting on operating and restricted budgets, maintaining detailed and accurate records of laboratory expenditures and other costs using the University databases, and verifying income related to indirect costs and gifts.

* Manages internal accounting of faculty travel allocations and expenditures in partnership with Director.

* Assists Director in budget projections and planning on regular basis, including the quarterly projection and annual budget submission timetable.

* Partners with The COE Finance and Administration Office on data and projects relating to expenditures, employment and facilities matters.

Program Communications

* In collaboration with the Director, coordinate the creation and distribution of Biomedical Engineering (BME) communications and partner with COE's Director of Communication and Marketing to support the program website and newsletter.

* Coordinate communications to BME students and faculty outlining relevant events and deadlines as they occur throughout the academic year, including research opportunities for grants, thesis defense announcements, and conferences, as well as outreach to alumni.

* Manage community outreach and publicity efforts via social media and other outlets.

Reporting

* Assist the Director in collecting and analyzing data for program annual report and faculty evaluations.

Curriculum Management

* Assist the Director and Department Chair with course scheduling each semester.

* Work with the Registrar's office on all master schedule change requests and serve as department liaison for relating matters accordingly.

* Maintain and update list of program specific courses and descriptions, including associated instructors, frequency of offering, etc.

Other Administrative Tasks

* Attend department and department committee meetings, record minutes and coordinate and complete administrative tasks resulting from committee action items.

* Assist the program ABET Coordinator with administering the program assessment and continuous improvement process. This includes ensuring the appropriate assessments are completed, and that the resultant data is organized and accessible to the faculty.

* Coordinate the faculty…