Admin Assistant

Location: Somerset

Join the UPMC Somerset Same Day Services Team as an Admin Assistant!

This is a full-time, dayshift position working primarily Monday - Friday 7:30 am - 4:00 pm, every other Sunday and occasional holidays. Candidate will be placed in appropriate job title based on experience. Minimum pay rate is $18.79/hr.

Under general supervision, the Admin Assistant provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

+ Under general direction, provides varied administrative support to a department or group of professionals.

+ May make travel arrangements.

+ Maintains various accounting and budgetary records (i.e., completes expense reports).

+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

+ May also perform all responsibilities of an Administrative Assistant - Associate:

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Orders office supplies and maintains office equipment.

Answers, screens, and routes incoming calls and messages. Responds to routine questions

Greets, screens, and directs visitors to appropriate staff member.

+ Reviews administrative procedures and interprets them for employees.

+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

+ High school diploma or equivalent.

+ Up to one year administrative experience preferred.

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

+  Ability to use applicable MS Suite products.

+ Working knowledge of business processes and procedures.

+ Knowledge of basic accounting and financial principles and functions.

+ Ability to analyze data and use basic reasoning skills.

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran