Coordinator, Chemical and Biological Engineering

Location: Villanova

Posting Details

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Posting Details (Default Section)

Posting Number:
S

Position Title:
Coordinator, Chemical and Biological Engineering

Position Type:
Staff

Location:
Villanova, PA

Recruitment Type:
Internal/External Applicants

Work Schedule:
full-time/12-months

Avg Hours Week

Department:
203-Chemical Engineering

Position Summary:

The Chemical and Biological Engineering Department Coordinator provides high-level administrative and departmental operations support including financial planning and reporting, instructional support such as scheduling and accreditation coordination, and communication projects both within the department, university, alumni, and to the broader profession. Reporting to the Chair of an academic department within the College of Engineering, the individual in this position supports department faculty and provides outstanding service to constituents.

This position provides additional support to the Chair as requested that requires analytical, creative, and critical thinking to determine appropriate action.

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

• Assists Chair in monitoring and reporting on operating budgets and maintaining detailed information on laboratory expenditures and other costs from data in University databases. Provides same support for departmental restricted accounts and verifies income related to indirect costs, gifts, and distance learning flowback funds. Manages internal accounting of faculty travel allocations and expenditures in partnership with chair and administrative assistant. Assists chair in budget projections and planning on regular basis, including the quarterly projection and annual budget submission timetable.
  
  Partners with College Finance and Administration on data and projects relating to expenditures, employment and facilities matters.
• Coordinates Department event planning for seminars, faculty retreats, department meetings, student events, ABET accreditation visits, departmental advisory board meetings, outreach events and recruiting events. Work with caterers, reserve rooms, coordinate schedules, maintain registration lists, etc. Work with departmental student organizations to plan, schedule, facilitate, and report on events. Coordinate collection of department news and works with the Chair and Manages department social media and department publicity efforts for both undergraduate and graduate programs.
  
  Coordinates department communications with current and former students, specifically coordinating communication and outreach efforts with College Gift Officers/University Advancement and College Communication and Marketing Department.
• Collect and analyze data for department annual reports and faculty evaluations. Data includes faculty and graduate student awards, publications and presentations, grants and research expenditures, teaching load, students advised, and service commitments. Assists Chair with maintenance of journal publications and classifications, as well as ranking metrics. Create content for departmental marketing, communications, and recruiting.
• Assist the Assistant Chair for Graduate Studies and Assistant Chair for Undergraduate Studies with curricular matters that include course and degree program change forms, advising, forms, and maintenance of the student handbooks and advising materials. Works with the Registrar's office on all master schedule change requests, catalog changes and serve as main department contact for course scheduling, room assignments, and curricular matters accordingly.
• Assists department ABET Coordinator in administering the ABET assessment and accreditation process. This includes ensuring that the appropriate assessments are completed, and that the resultant data is organized and accessible to the faculty. Attend meetings for ABET as required.
• Attend department and departmental committee meetings as required by chair, record and distribute minutes and coordinate administrative tasks resulting from…