Health Inspection Licensing Clerk

Position Overview

Department of Health and Human Services – Office Associate II – Licensing Clerk (Position Number: ). Date:
June 4, 2026 – Closing Date:
June 17, 2026 – Grade: 13 (Administrative Services). Salary: $17.69–$25.47 per hour (inclusive of a 2.50% recruitment and retention stipend).

Location:

Augusta.

• Provide licensing services for a wide range of businesses – restaurants, take‑outs, school kitchens, jail kitchens, catering, commissary, senior citizen meals, mobile food vendors, hotels, B&B’s, public pools and spas, youth camps, sporting and recreational camps, campgrounds, mass gatherings, tobacco, compressed air, micropigmentation, electrology, body piercing and tattoo artists.
• Conduct all licensing functions to renew and issue approximately 11,000 annual and new licenses.
• Process licensing applications, renewals, and payments, including reconciling funds and performing calculations to assure correct fee assessment.
• Record fees in the licensing database and issue licenses.
• Respond to public licensing questions through verbal and written communication with constituents, health inspectors, and program and division staff.
• Maintain status of all applications through the licensing process.
• Prepare and maintain financial records, including daily deposits in office and from online renewals.
• Refer license applications to the Drinking Water Program for water approval as needed.
• Review completeness of municipal septic approvals.
• Generate renewals weekly and send to Central Services for printing and mailing.
• Print licenses as issued and deliver to Central Services weekly for mailing.
• Provide telephone and walk‑in coverage, including main reception duties.
• Issue refunds as needed and follow‑up with bounced checks.
• Order supplies, equipment, forms, and rule books as needed.
• Conduct online/database research for special projects.

• Training, education, or experience in office and administrative support work demonstrating competency in applying solid knowledge of modern office practices to perform complex, varied office support tasks.
• Ability to use independent decision‑making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
• All positions in this classification assume the qualifications of Office Assistant I, Office Assistant II, and Office Associate I.

• Prior licensing experience in a busy office environment.
• Excellent oral and written communication skills.
• Attention to detail and data entry accuracy.
• Ability to collect, count, reconcile, and deposit fees in accordance with set standards.
• Ability to establish and maintain effective working relationships with internal and external customers.
• Computer skills, including knowledge of creating basic graphics and spreadsheets.

As an Equal Opportunity Employer, Maine State Government embraces a culture of respect and awareness. The process ensures an inclusive environment for applicants of all backgrounds, including race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. Reasonable accommodations are provided to qualified individuals with disabilities upon request.