Office Accounting Coordinator

About Ferrosource LLC

Ferrosource LLC is a rebar fabrication company serving commercial, industrial, and infrastructure construction projects. We are seeking a detail-oriented and organized professional to support our administrative, accounting, and contract management operations.

The Office, Contract & Accounting Coordinator will be responsible for managing daily office operations, processing invoices, maintaining project documentation, supporting accounting functions, and assisting with contract administration. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction and manufacturing environment.

• Create and process customer invoices.
• Enter vendor bills and purchase orders.
• Track accounts receivable and accounts payable.
• Assist with payment collections and customer account follow-up.
• Reconcile invoices and project billing records.
• Support month-end reporting and bookkeeping activities.

• Maintain accurate records in company software and spreadsheets.
• Enter project information, costs, and pricing data.
• Update customer and vendor databases.
• Organize and maintain digital and physical files.

• Assist customers, vendors, and project managers.
• Schedule meetings and coordinate office communications.
• Prepare reports, spreadsheets, and project documentation.
• Assist management with special projects and administrative tasks.

• Assist with contract, subcontract, and change order administration.
• Maintain project files and construction-related documentation.
• Track purchase orders and project records.
• Coordinate documentation between customers, vendors, and internal teams.
• Support project billing and job documentation requirements.

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of administrative, accounting, bookkeeping, or contract management experience.
• Strong proficiency with Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication skills.

• Experience in construction, steel fabrication, rebar fabrication, or manufacturing industries.
• Familiarity with project management software (aSa preferred).
• Experience with accounting processes including AP, AR, and invoicing.
• Knowledge of construction contracts, subcontracts, change orders, and project billing.
• Experience tracking job costs and maintaining project records.
• Experience coordinating with project managers, estimators, vendors, and subcontractors.
• Knowledge of construction documentation, including contracts, submittals, RFIs, and closeout documents.
• Bilingual (English/Spanish) preferred but not required.

• Data Entry
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Contract Management
• Construction Documentation
• Document Control
• Microsoft Excel
• Purchase Order Management
• Job Cost Tracking
• Construction Administration
• Project Coordination
• Customer Service
• Organization and Multitasking
• Attention to Detail
• Problem Solving

We are looking for someone who has worked in a construction contractor's office, steel fabrication shop, manufacturing company, or similar project-based environment. The ideal candidate understands purchase orders, project billing, contracts, invoicing, and day-to-day office operations. Experience supporting project managers, estimators, operations teams, or accounting departments is highly valued. This role is well-suited for someone who enjoys organization, problem-solving, and taking ownership of administrative and accounting processes in a fast-paced environment.