Sr. Administrative Assistant

Location: Spring House

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and Med Tech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

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As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America
Job Description:

We are searching for the best talent for an Sr. Administrative Assistant. This hybrid role can be located in Springhouse, PA or Titusville, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

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This role requires strong relationship-building skills, the ability to work both independently and collaboratively, and the professionalism to manage sensitive information with discretion. You will support a variety of administrative activities, special projects, and meeting coordination while adapting to changing priorities with sound judgment.

Principal Responsibilities:

• Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data/reports for the business, to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site meetings.
• Interact with various levels of management on a day-to-day basis while handling confidential documents and materials with discretion.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department, or division-related work.
• Coordinate activities related to hiring and onboarding of staff.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business support projects, such as facility moves, onboarding process improvements, or Administrative Assistant Community of Practice initiatives.

Principal Relationships:

The Senior Assistant works very closely with other Administrative Assistants in Global Development.

Education and Experience Requirements:

• A minimum of a High School diploma is required. Associate degree is preferred.
• A minimum of 4 years of administrative experience is required.
• Experience providing administrative support to managers with global responsibility is preferred.
• Experience leading business support projects is required.
• General systems proficiency and the ability to learn new systems quickly are required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience scheduling meetings and coordinating off-site meetings is required.
• Experience coordinating domestic and international travel is…